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Junior Legal PA

Fieldfisher
Job LocationBlythe Valley Park, Shirley
EducationNot Mentioned
SalarySalary negotiable
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent,full-timeB

Job Description

We are looking to attrat a Junior legal PA / to supoort our highly regarded UK Employment, Pensions and Immigration Team is headed by RanjitDhindsa. Responsibilities

  • Diary management responsibilities including making appointments, organising meetings and ensuring the smooth running of such meetings including ordering refreshments etc. as appropriate.
  • File management responsibilities. Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date. Undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly pickedup by fee earners, or forwarded to another fee earner in their absence.
  • Proactive client liaison including take messages, pass on information and deal with simple queries.
  • Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients.
  • Management and co-ordination of the Partners billing and financial requirements.
  • Audio and copy typing of legal documentation and correspondence to a high standard.
  • Manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required.
  • Assist with the bundling for hearings and trials.
  • Organising conference calls on behalf of the fee earners in a timely fashion.
  • Organising transport, accommodation and related documentation for international travel as required.
  • Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner.
  • Maintain CRM by updating InterAction and maintaining fee earner contact list.
  • Support Marketing and Business Development administration e.g. prepare alerters, presentations, contact sheets etc.
  • Any additional ad hoc tasks as required.
Key Skills & Experience
  • Legal Secretary/PA with a previous experience ideal for this role.
  • Must possess excellent diary management, organisation and prioritisation skills.
  • Must be able to communicate effectively and build good relationships with clients and staff within the firm.
  • Must work well as part of a team.
  • Must be a competent, fast and accurate typist.
  • Must be competent at producing legal documents to a high standard.
  • Professional telephone manner and the ability to accurately record and pass on messages.
  • Sound technical skills in the following areas:
  • Microsoft Office IT skills - Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Office 360).
  • Proven document or case management skills (Fieldfisher use Worksite).
  • Proven experience of using a legal computerised finance system
  • Proven experience of using a Client Relationship Management system (Fieldfisher use InterAction).
  • Minimum typing speed of 65 wpm with a good level of accuracy

Keyskills :
Employment LawLaw FirmLegalClient Billing

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