Executive PA

Job Purpose:Provide exceptional support to multiple members of the Exec team.KeyAccountabilities:

Diary management and Outlook support when required
General typing of letters, orders, reports, spread sheets and presentations
Provide a professional response to enquiries by phone, online and face to face
Proactively remind stakeholders across the business of deadlines for reports, actions, meetings and submissions
Work without supervision and anticipate the needs of the Exec
Obtain and collate materials ahead of meetings
Coordinate and implement meeting arrangements including sending invites with agenda, booking meeting rooms, organising equipment and appropriate catering
Maintain digital records alongside paper document filing and retrieval
Preparation, reconciliation and submission of Exec expenses
Booking accommodation and travel as required
Preparation and collation of reports, taking and distributing minutes, presentation slides etc
Maintain strong working relationships across business functions
Work closely with and cover the holidays of other PAs in the business
Binding of the Board Papers

Person Specification

Full range of PA skills including organisation, prioritisation, forward planning and administration
Approachable, flexible and professional
Ability to communicate confidently at all levels
Team player
Able to handle sensitive information and maintain confidentiality
Strong planning and time management skills
Creative approach to problem solving with the ability to work effectively under pressure
Excellent attention to detail and accuracy skills
Excellent calendar management skills, including the coordination of complex executive meetings
Experience assisting management with the creation of PowerPoint presentations
Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
Experience of scheduling travel arrangements

Keyskills :

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