Admin Support Apprentice

Job Location	Pitmedden Industrial Estate, Dyce
Education	Not Mentioned
Salary	£14,000 - £15,000 per annum
Industry	Not Mentioned
Functional Area	Not Mentioned
Job Type	Permanent , full-time

Job Description

About Helix Energy SolutionsHelix Energy Solutions are an international offshore energy company that provides specialty services to the offshore energy industry, with a focus on well intervention, robotics and full-field decommissioning operations.They are looking to bring in a Admin Support Apprentice to their growing team in Aberdeen, if you have a passion for Administration this could the one that could be for you to kickstart your career!Duties & Responsibilities:

Preparing documentations and formatting as required using Word
Distribution of documents and reports as requested
Using Outlook for sending emails to internal/external stakeholders
Recording, typing and distribution of minutes of meetings when requested with using WORD.
Booking onshore personnel’s’ travel and accommodation
Keeping diaries and track of management movements for holidays, meetings etc
Organising conferences/meetings either in or out of house
Organising catering for the above when required
Preparation of any presentation/meeting materials
Filing, Archiving and Photocopying as required
Updating Department CV’s
Dealing with any other ad-hoc administration needs

Reception

Greeting all visitors on arrival, ensuring they sign in accordingly & advising the person who they are to meet with on their arrival
Switchboard Operation (answering & transferring telephone calls)
Taking and distributing messages
Making tannoy announcements as required
Sorting all incoming mail & courier packages
Franking outgoing mail for afternoon collection & preparing all courier paperwork
Opening all invoices & date stamping them
Managing stationary stocks and ordering supplies as and when required

Facilities

Deputise for the Facilities Coordinator, carrying out building inductions as required.

Required Skills/Qualities:

Excellent oral and written communication skills
Excellent organisation skills
Knowledge of Microsoft Word / Excel / Outlook essential
Proven ability to remain calm and professional when dealing with various priorities

Additional Information:

Salary: £14,000 - £15,000
Hours of work: 37.5 hours - Mon - Friday 8.30am - 5pm. There is some flexibility in the start and finish times.

Benefits: Pension scheme, Company Sick Pay, Private Medical Insurance (if insurance terms are met), Dental Insurance, 25 days annual leave + 7 fixed public holidaysImportant Information“QA’s apprenticeship programmes may be funded in part by the European Union through the European Social Fund, which supports the development of employment opportunities and a skilled workforce.”For more information about QA Apprenticeships, please visit our website. Note: This advert may close early if a suitable candidate is found before the advertised close date is reached

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