Office Coordinator/Assistant - International Luxury Brand - Mayfair - £30k - £35k

Job Description

High end iconic global Parisian based fashion brand is currently recruiting an experienced Office Coordinator/Assistant to join their Flagship Head Office based in Mayfair, central London. A unique opportunity to combine your administration, Front of Houseand operational support experience to support the Office and HR Director along with assisting with high profile client events and projects. Huge scope to develop and progress within your role and be the true heart of the office, supporting all key departments.You will be based in brand new refurbished, high end, luxury office joining an inclusive, collaborative team of 40 who very much encourage growth and development across the company. The company have expanded exponentially since the 1990s and now own over150 successful high end boutiques globally!Key Duties:

• As Office Coordinator, you will report to the HRD and will take full ownership and accountability for the smooth day to day operation of the London Head Office by liaising with all departments.
• You will take pride in running an efficient and professional front of house and take the lead on ensuring the wider office team respect the premises to maintain the luxury standards.
• This will include security handovers, housekeeping, overseeing office supplies and supporting health and safety at all times.
• Provide administrative and day to day support to the Office teams including HR, Retail Operations and any other teams as required.
• Manage and maintain the calendar for the office meeting rooms and events. Include management of booking meetings, events.
• Invoices processed and logged.
• Prepare reports/proposals as required / requested.
• Create and Implement office policies as guided by the Office Manager and HR Director.
• Processing of company expenses reports for Senior Leadership team as required.
• Support HR team to ensure compliancy across the London Head Office.
• Support with regular site maintenance. Including the alarm system and fire / health and safety requirements.
• Ad Hoc support of Company Events and Projects
• Create presentations on Powerpoint for the Office Manager or HRD as required.
• Be actively involved in new projects/events as directed by Office Manager or HRD and be willing to offer solutions and ideas.
• Support other ad hoc projects and events such as coordinating Sample Sales, Summer or Christmas Party and other team building events.

Ideal candidate:

• A polite, energetic, professional and calm demeanor
• Able to juggle multiple tasks whilst providing excellent customer service to internal key stakeholders and external guests - often Executive will fly over from Paris.
• Strong and proven experience of working within a fast-moving client driven, luxury retail environment.
• Ability to work to tight deadlines, be autonomous and have good attention to detail.
• Excellent interpersonal skills with the ability to show professionalism, maturity and confidence.
• A team player, positive and willingness to get hands dirty and no job is too big or small.
• Strong Microsoft Office Skills. (Word, Powerpoint and Excel).

Hours: 10am - 7pm based in the office 5 days weekly.Permanent benefits:

• 25 Days Holiday per annum (Plus Bank Holidays) on a pro-rata basis. After 2 years of continuous service employees will also be entitled to additional holidays based on length of service and up to 28 days.
• Company Pension Scheme 6%
• Uniform Allocation twice yearly
• Private Health Insurance with Bupa
• Employee Discount - 30% of products and sample sales
• Companys Life Assurance Scheme
• Companys Income Protection Insurance
• Cycle to work Scheme
• Season Ticket Loan Scheme

Please apply now if keen to hear more, shortlisting ASAP this week!*Angela Mortimer Plc is acting as an employment agency for this role. If you have registered with us previously, please contact your consultant to apply*

Keyskills :
EventsOffice AdministrationOffice ManagerLuxury Goods