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Administrative Coordinator

Julie Rose Recruitment
Job LocationRochford
EducationNot Mentioned
Salary27,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Julie Rose Recruitment is looking for an Administrative Coordinator to undertake a variety of day-to-day office and administrative tasks. You will be an integral part in ensuring that the office operations run smoothly, based in the Essex region. Thisposition is 95% business critical, so at least 4 days a week on site.Main Duties for the Administrative Coordinator:

  • Greet and welcome guests as soon as they arrive at the office
  • Answer, screen phone calls, enquiries and requests and handling them when appropriate
  • Working closely and effectively with the Managers to keep them well informed of upcoming commitments and responsibilities and following up appropriately
  • Email - use of Outlook including keeping track of the teams movements and making sure diaries are kept up to date with people attending the office
  • Scheduling meetings and appointments and managing travel itineraries, booking rooms, organising catering and refreshments
  • Ensuring the team members have all necessary information regarding the logistics and content of meetings
  • Assisting with the preparation of presentations, agendas, schedules etc.
  • Taking notes during meetings for producing minutes
  • Circulating reports, minutes and agendas for group meetings
  • Following up actions with individuals to ensure they are met on time
  • Some filing and data management
  • Setting up new jobs on document management system (plexus) - ensuring conflict checks are carried out
  • Undertaking research in order to carry out duties as appropriate
  • Processing invoices from suppliers - getting invoices checked and approved
Personal Specification for the Administrative Coordinator:
  • You will have a hands-on approach, be self-sufficient and have a naturally proactive nature
  • You will love variety, have plenty of initiative and take pride in being the go-to person for all things to do with support and organisation
  • Highly computer literate, particularly in Word, PowerPoint, Excel and Outlook.
  • Excellent verbal and written communication skills
  • You will need to have experience of working as a Personal/Executive Assistant and managing highly confidential communication/diary management at a senior/ board level
  • Strong stakeholder management experience is also necessary
  • You will have an excellent command of English, both in the writing and spoken word
  • Experience of document management systems will be very advantageous
Be part of the solution, bring with you new ideas and good organisation, leadership skills to this exciting role.

APPLY NOW

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