Executive Assistant to the Principal

Job Description

Executive Assistant to the PrincipalBlackburnContract Type: PermanentSalary: £25,000 - £32,000 (dependent on experience)Hours: 40 Hours per weekWorking Weeks: Full YearReporting to:PrincipalSummaryThe EA to the Principal is an exciting and demanding full time role. Supporting the leader of the entire organisation requires stamina, skill, sensitivity and a terrific work ethic. Discretion and charm are prerequisites, as is an impressive ability to spinplates and remain unflappable. We seek an outstanding candidate for a richly rewarding role.Key tasks and responsibilities:

• To coordinate and manage the Principals diary seeking opportunities to plan the Principals time most effectively and according to an established set of priorities.
• To deal proactively with all incoming and outgoing correspondence to and from the Principals office, including drafting letters and emails, to ensure that a timely professional and appropriate response is made to all communications.
• To prepare documents for signing, including draft or final letters/emails on behalf of the Principal, ensuring quality of work and produced within the required timescales.
• To undertake initial preparation of material for the Principals presentations, speeches, reports etc.
• To conserve the Principals time by reading, researching, and routing correspondence; drafting letters, references, documents and collecting and analysing information.
• Preparing reports by taking the initiative and collecting and analysing information.
• Review actions arising from meetings for the Principal, proactively ensuing actions are dealt with in a timely and appropriate manner.
• Be responsible for completing assigned projects, developing work plan and keeping these updated to show progress of assigned projects.
• To plan and organise external and internal meetings as required by the Principal, making travel arrangement as necessary.
• Plan and organise programmes for VIP visitors to the School, ensuing that the appropriate information, tours and refreshments are provided, and making any necessary travel arrangements.
• To be responsible for issuing invitations to Governors/guests and collation of responses.
• Taking notes at meetings and distributing minutes of the meetings, including SLT, Governors meetings and other relevant School meetings (as directed by the Principal).
• Provide historical reference by developing and utilising filing and retrieval systems and recording meeting discussions.
• Ensure information is secured and archived using the Schools digital archiving system.
• Maintaining strict confidentially at all times.
• Support the wider administrative function of the School by developing proactive working relationships Senior Leaders and Managers of the School.
• Create an attractive and welcoming environment, including stocking of refreshments, stationery and publications as needed.
• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
• Proactively assist the Principal/Senior Leadership Team with whole School events, project managing events from start to finish, for example prize giving, parents evenings etc.
• Undertake and assist with parental visits, taster days and other such events to ensure they are positive, enjoyable and informative experiences for all concerned.
• To be main point of contact for coordinating the Schools key external and internal events, with close liaison and support from the Admissions and Promotions team.
• To demonstrate a commitment to improving and developing Westholmes processes and facilities.

Be aware of and comply with all School policies and procedures particularly relating to child protection, equal opportunities, health and safety and security, confidentiality and data protection; reporting all concerns to an appropriate person.Carry out all duties with regard to the schools policies and codes of conduct.Participate in training and other learning activities as required and to participate in appraisal and professional development.Set high expectations of conduct, whilst acting as a good role model for others.This list is not exhaustive but rather an indication of the main requirements of the role.Applications should be submitted by Wednesday 14 July at 9:00am.Interviews will be held on Friday 16 July 2021, applicants must be able to attend the interview date as advertised.

Keyskills :
AdmissionsDraftingManaging EventsVIP