Secretary and Office Manager

Job Location	Oval
Education	Not Mentioned
Salary	£29,000 - £31,000 per annum
Industry	Not Mentioned
Functional Area	Not Mentioned
Job Type	Contract, full-time

Job Description

Our well-established and professional client based in London is recruiting an experienced Secretary to work within the Employment Law Team. The secretary will support one of the Joint Senior Partners and Head of Employment. The successful candidate must have employment law experience along with the ability to work in complete confidence using their discretion as the role will also include typing of a sensitive nature for the firm.Although this is an office based role, staff members are currently working remotely from home so candidates must have a suitable workspace and broadband connection to work remotely until it is safe for staff to return to working in the office.This role is to work full-time (36 hours per week) and offers an attractive salary of £30,000, plus excellent benefits.Duties & Responsibilities:You are appointed to assist the members of the Employment practice area in carrying out their duties and responsibilities. You will be expected to work as a team member within your practice area and the firm.Secretarial

Provide secretarial and administrative support within the Employment Practice Area

Maintain the highest level of confidentiality always.

Liaise with clients (and third parties) by correspondence, telephone, or attendance. Answer queries and relay necessary information in a professional and confident manner

Type a wide range of documents with speed and accuracy and paying attention to detail

Draft routine correspondence

Assist in the preparation and proof reading of legal documents

Assist the other members of the Employment practice area in organising their work effectively

Build and maintain client relationships

Carry out any reasonable instruction from the HOPA and other members of the team in a quick efficient manner

Prepare bills, covering letters and take responsibility for the monitoring and reporting of unpaid bills to fee earners and carry out follow up tasks

Monitor client ledgers and liaise with fee earners regarding housekeeping matters, including dealing with accounting issues and file closures

Carry out procedural file reviews

Maintain the orderly running of client files and update file labels and outlook with key dates as and when necessary

Participate in practice area meetings

Comply with the Firm’s file management and file organisation procedures

Comply with the Firm’s, SRA and the Law Society’s rules about accounting procedures

Comply with all office procedures and standards

Under the overall guidance of the relevant team member to assist in dealing with clients’ matters in an efficient manner

To record messages and attendances and to ensure that the relevant team member receives information in an appropriate and timely manner

To assist with Seminars if required

Attributes

Legal Secretarial experience within Employment Law essential

Appropriate Secretarial qualifications and/or experience

Experience and ability to work in a confidential manner

Excellent IT skills

Exemplary level of attention to detail

Efficient time-management skills

Efficient, reliable, helpful, and enthusiastic

Confident, professional, and friendly with the ability to build good working relationships internally and externally

Initiative, drive and motivation to work at home

Effective and proactive team worker

Flexible and adaptable mindset

Hands-on’ approach

Meticulous organisational skills

Excellent oral and written communication skills

Excellent client service skills

Personable and professional manner

Honesty and discretion

Ability to work under pressure and within deadlines

Ability to problem solve

General requirements

To work within the Employment team and within the Firm if required

To perform any duty not specifically referred to above, which may be reasonably requested by the Employment team

To maintain a level of confidentiality appropriate to role

To deal with colleagues, clients, and other external contacts in a friendly and efficient manner

To observe the Firm’s policies, rules, and procedures

To act in the best interests of the Firm always

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