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Team Administrator/ PA 12 month FTC

Hyperion Insurance Group
Job LocationNorwich
EducationNot Mentioned
SalarySalary negotiable
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeContract, full-time

Job Description

Role overview

  • An opportunity to join a leading underwriting agency that helps legal professionals manage transactional risk though the transfer of legal risks to the insurance market.
  • Full time position: working 5 days a week, initially for 12 months but with the potential for the right candidate to move into a permanent role.
  • Working within a fun and collaborative team based in Norwich and London, with scope to support some of our European teams.
    • To act as a dedicated PA resource to the CUO and senior Underwriters for DUAL Asset Underwriting Limited, demonstrating an understanding and awareness of the commercial operation to provide a professional and commercially-focused administration and organisational assistance to the CUO. This role operates in a fast-paced and changing environment, with activities relating to UK and International requirements. The individual will oversee the management of the PAs in the Executive team, and will also provide support to the DUAL Executive Team as and when required.Role responsibilities
  • Proactive and accurate diary management and forward planning arrange international meetings ensuring time is effectively managed understanding daily and weekly priorities.
  • Manage all team travel arrangements including international travel, hotel bookings and produce in advance a comprehensive travel itinerary for each trip
  • Provide support to the team by drafting and/or preparing a full range of materials including emails, memorandums, correspondence, meeting materials.
  • Co-ordinate all company events and corporate hospitality ensuring all events are delivered effectively to a high standard
  • Effectively prioritise workload and adapt service delivery in response to the requirements of the team.
  • Providing a professional and customer-focused service liaising with and responding to clients, external providers and agencies. Develop and maintain relationships with the third parties.
  • Work collaboratively with other team members to support with successful project delivery. Providing the production of documents, briefing papers, reports and presentations where requested.
  • Liaise with DUAL Reception to ensure meeting rooms and refreshments are booked for meetings and are notified of visitors.
  • Open all post and distribute to the relevant team. Respond and follow up on appropriate items in a timely manner.
  • Exercise a high degree of discretion and confidentiality at all times, especially when dealing with privileged information and sensitive issues, to safeguard the companys interests.
  • First point of contact for all company documents to be signed in relation to projects, NRL, NDA, EAs, Binder documents.
  • Complete Company expenses in a timely manner every month for Senior Management Team and Senior Underwriters
  • Assistant with Formatting for Senior team, CUO & Sales team.
  • Liaising with IT and completing new starter forms to ensure process runs smoothly and test all software.
  • Managing account Underwriters on the Land Registry website.
  • Chasing all aged debt, within a timely manner every 7 days and reporting on the outcome
    • Key requirements
  • Excellent written and verbal communication skills, including telephone skills.
  • Strong interpersonal skills and ability to build relationships quickly across the business.
  • Attention to detail and accuracy.
  • Highly efficient and organised with the ability to adapt to fast-paced change.
  • Pragmatic and confident with a can do attitude.
  • Good problem solver and team player.
  • Works to tight deadlines and prioritisation skills. Strong diary and time management skills.
  • Maintains confidentiality and discretion at all times.
  • High degree of professionalism.
    • Knowledge and experience
  • Previous experience in a fast paced, dynamic PA role is essential, and in Insurance/Financial Services (preferable).
  • Intermediate/Experienced user of Microsoft Office (Outlook, Word, Excel, and Power Point).
  • Experience of organising formal and social events in an internal and external environment, for small and large attendees (and internationally preferable).
    • Compliance & regulatory responsibilities
  • To remain compliant with FCA requirements at all times.
  • To obtain appropriate approvals to ensure compliance with company policy, procedures and regulatory requirements/rules, with regards to data protection, money laundering etc.
  • To share ideas, best practice and other information within the team.
  • Ensure that own performance, HR and T&C records are up to date and meet the Companys requirements.
  • Maintain accurate records and deal with correspondence appropriately.
    • Professional qualifications
  • GCSE Maths and English (A*- B).
  • A-level, ideally in a numerate discipline.
    • About DUAL AssetDUAL Asset, part of the DUAL group, was established in 2013 and is one of the worlds leading international legal indemnity underwriters with an annual gross written premium of over £50m, written across 40 countries. We specialise in asset and transaction insurance solutions and created the only legal indemnity online comparison site in the market. Innovation has been core to our growth and we continue to pioneer changes and improve the way the traditional legal indemnity and title insurance market works.About DUALWith market-leading market presence in 16 countries, were a truly global organisation. But our real strength lies in our local teams, whose knowledge of their market helps them better understand and meet our clients needs. We believe that our success is built on creating and delivering the right products to the right people. In fact, ever since DUAL was founded in 1998, we have focused on one thing. Being the best underwriting business we can be. Specialist underwriting is at the core of our business and its this which has built our reputation as a strong and expert strategic partner for our intermediaries and capacity providers.

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