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Office Manager (Professional Services)

Spec Recruitment
Job LocationKidderminster
EducationNot Mentioned
Salary£30,000 - £40,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Our Client is looking for an office manager who has excellent organisational skills and a personable disposition. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as ad hoc projects. The office manager will providestrong, reliable support for operations by creating procedures and communicating them companywide, and by maintaining employee safety. You will be extremely versatile, enthusiastic, able to demonstrate initiative and approach problems in a logical manner.Responsibilities

  • Oversee day-to-day office activities, and keep management informed regularly via performance reports
  • Provide direct administrative support as needed
  • Set up contracts for new staff
  • Monitor and report on contract timelines
  • Process staff expense claims and supplier invoices
  • Oversee and maintain office equipment for uninterrupted function
  • Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
  • Diary and database management
  • Taking minutes of board meetings and ensuring all actions are followed up
  • Coordinate internal and external audits, including information security, Health & Safety to ensure the office remains compliant with relevant regulation including Data Protection Act 2018 and GDPR.
  • Review Risk Assessment Plan to ensure controls in place are adequate and effective.
  • Maintain all records relating to the local office ensuring they are correct and kept up to date and remain compliant.
  • To manage and co-ordinate internal special projects within tight deadlines.
Required skills and qualifications
  • Five or more years of experience in office management
  • Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
  • Proficiency with office applications, and aptitude for learning new software and systems
  • Ability to maintain confidentiality of company information
  • Bachelor’s degree or equivalent
  • Experience in developing internal systems
A new role that has been created to help continue the growth of this very successful business.

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