Operations Assistant

Job Location	Islington, London
Education	Not Mentioned
Salary	£28,000 - £34,000 per annum, pro-rata
Industry	Not Mentioned
Functional Area	Not Mentioned
Job Type	Permanent , full-time

Job Description

This is a great opportunity to put your administration and finance skills to the test working in a small, friendly awarding winning garden services company. Our client delivers a wide range of services and products to consumers and clients through variouschannels including and primarily, our dedicated garden services teams and garden lifestyle products on-line and a physical store. The garden services and products industry are growing, and our client’s business is at the centre of this, and they are busierthan ever.They are looking for an aspiring, financially grounded person who is looking for an opportunity to grow with the business, to contribute to their development. This is a fantastic opportunity for anyone looking to experience the full range of business managementpractices in a creative environment. If you have a previous employment in horticulture, retail, facilities management, or construction industries, this job will be perfect for you.Job Purpose:To support the owner, this role will help co-ordinate the administration of and financial activities of their garden services teams and garden lifestyle store, to ensure everything runs smoothly. You will have excellent organisational skills, proficiencyin Microsoft office suite, especially Excel and Xero.Key responsibilities:

Office Management & Administration; this will take up approx. 60% of your time.
Update and creation of office management systems, including policies and procedures
Assist with ever-changing garden maintenance work scheduling and staffing rotas
HR - advertising for, and vetting of new starters, staff absence, holidays, training etc.
Purchasing materials and equipment
Deal with day-to day phone calls and emails from clients
Updating company policies and staff handbook
Assisting with promotional materials incl. leaflets, mail shots etc
Other ad-hoc tasks as required

Finance:This will take up approx. 40% of your time.

Basic bookkeeping and bank reconciliation - supported by their accountants
Monitoring of income and expenditure, including cashflow forecasts
Coding to enable analysis of trends and forecasts by department, product, and service
Payroll information, including monitoring holiday and absences
Raising and posting of sales invoices and receipts on Xero, reconciliation and debt chasing
Creation of spreadsheets and assistance with quotations and monitoring of budgets
Preparation and assistance with month end process and profit & loss accounts

Things to know:

Location: Islington, London; hybrid working.
Job Type: *Part time, 4 days per week
Hours: Flexible
Employee package: discretionary bonus & pension scheme
Holiday: 20 days + bank holiday

Required skills

Accounting Software
Facilities Management
Scheduling
Staffing
Administration

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