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Executive Assistant

Cambs LMC Ltd
Job LocationDuxford, Cambridge
EducationNot Mentioned
Salary18,500 - 21,500 per annum, pro-rata
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , part-time

Job Description

Executive Assistant, Cambridgeshire Local Medical Committee LtdReporting to: Dr Katie Bramall-Stainer, Chief ExecutiveClosing Date: Thursday 21 AprilHours: 09:30-12:30 weekdaysLocation: The Officers Mess Business Centre, Royston Road, Duxford, Cambridge CB22 4QHJob Summary: We are currently looking to recruit an enthusiastic and motivated Executive Assistant to join our Team based at The Officers Mess in Duxford, providing support to the Chief Executive Officer and Executive Team, this is a secure role in a supportive andfriendly office within a dynamic, leading organisation. Candidates with experience of working within a GP practice setting are particularly welcome to apply, but we will consider all transferable skills. This role is not patient or public facing.Responsibilities:This role will provide administrative support to the CEO and wider Executive Team to enable the smooth running of the organisation including:

  • executive assistant to the CEO and executive team
  • signposting GP and practice queries and advice, ensuring timely follow-up to queries
  • ensuring the views of the LMC Ltd are represented appropriately to constituents and external stakeholders maintaining confidentiality, Caldicott principles, and good GDPR practice
  • managing and ensuring a timely response to all correspondence received by the LMC office
  • managing bookings and appointments internally and externally in the office calendar
  • being the primary contact on site for third parties, and welcoming external guests
  • maintaining an up to date database for contacts and constituents and supporting elections
  • ensuring office folders and data is well-organised and up to date
  • liaising with third parties around event planning and management for the LMC
  • maintaining the LMC Jobs site and circulating urgent Locum opportunities
  • supporting the CEOs needs in an executive assistant role
Key Tasks, in addition to those mentioned above:Secretariat Functionsa) Acting as the primary initial contact point for constituent and third-party queries to the office via telephone and email, signposting where necessary, and escalating appropriately to members of the Executive team.b) To manage all correspondence received by the LMC office, including but not limited to managing telephone queries, maintaining oversight and management of the generic inbox, and ensuring timely follow-up to enquiries.c) To manage and maintain filing of internal and external meeting papersd) To support the team in keeping office folders and relevant data storage well-organised and up to date on a day-to-day basis, so as to make information readily available ensuring all team members have appropriate access to informatione) To manage bookings, appointments, events; provide a welcome to external guests to the office and be the primary contact on site for third partiesf) To produce and keep updated electronic files; address books and contacts database, including liaising with local practices,members and constituents over changes between electionsg) To maintain good records; file all completed paperwork; maintain the archive and keep the company website up to date, supporting the Executive Teamh) To compile, copy and ensure delivery of electronic/physical papers for circulation, including the administration of any physical or virtual meetings and elections (supporting the returning officer)i) Prepare and disseminate LMC committee invoices for approvalj) To manage the listserver subscriptions (ad hoc)EA to Executive Teama) To act as executive assistant to the CEO and executive teamb) To liaise with third parties on behalf of the CEO arranging meetings and calendar entries.c) To manage the office calendars and maintain a register of annual leave and other leave for the Chief Executived) To format and distribute the LMC Updatee) To undertake any other reasonable responsibilities and tasks as may be required

Keyskills :
Communication SkillsMicrosoft OfficeOrganisational SkillsProblem SolvingBuild Strong Relationships

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