HR and Payroll Administrator

Job Description

HR and Payroll Administrator (Fixed Term Contract)G4S Care and Rehabilitation ServicesHMP Parc, Bridgend, CF35 6APSalary £12,408.24 per annumTemporary, Part Time, 20 hours per week (6 months FTC)Benefits: Company Pension, free on-site parking, on-site canteen, local Gymdiscounts, ongoing training and development and access to High Street Shop discounts.Within Care and Rehabilitation Services, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outsidecommunity. Our aim is to create an environment in which staff and prisoners feel safe and causes of prison stress are minimised. Central to our philosophy is the relationship between staff and prisoners. Our training and operational practices emphasise theneed to treat prisoners with dignity and respect and G4S staff build positive and supportive relationships with the prisoners in their care. HMP & YOI Parc accommodates 1038 convicted male adult prisoners and remand/ convicted young offenders and young peoplein a secure but modern environment.We now have an opportunity for a HR & Payroll Administrator to join our team at HMP Parc.The successful candidate will provide administrative support to the HR function to ensure quality standards are met in compliance with relevant employment legislation and Company policy and procedures, with responsibility for the processing monthly payrollfor directly employed staff and to provide a full vetting and screening service at the establishment.Key ResponsibilitiesPayroll

• Responsibility for the administering of the monthly payroll system and processes for directly employed staff.
• Processing monthly payroll data load including calculating Statutory Sick Payments and Company Sick payments. Reconcile monthly Gross Cash File and processing amendments.
• Answering employee pay queries to ensure accurate payment.

HR Administrative Responsibilities

• Provide administrative support to assist in the smooth running of the onsite HR department
• To support HR enquiries in a professional manner, escalating as appropriate, to resolvequeries or enable actions to be taken.
• Collate, produce, and distribute regular and ad hoc HR data, statistics and reports so thatindividuals and departments receive accurate up to date information.
• Prepare standard letters and other documentation as required, to ensure department needs are met.
• Report on absence management data daily.
• Undertake minutes of meetings such.
• Managing the HR mailbox responding in a timely manner to various types of enquiries andrequests from employees and external parties.
• Organise and co-ordinate meetings, diaries, and events ensuring individual and departmental objectives are met.
• Communicate effectively, both verbal and written, with all internal and externalstakeholders, in line with company policies and procedures.
• Create and maintain personnel records, ensuring records are accurate and current.
• Vetting Contact point to cover off home office and DBS clearance.

Essential Skills

• GCSE English & Maths or equivalent
• CIPD Level 3 Foundation Certificate in HR Practice or working towards.
• Skilled in the use of IT packages, systems and databases.
• Strong communication and interpersonal skills
• Excellent organisational skills
• Able to work as part of a team
• Experience of working within a HR environment or similar.
• Experience of working in a payroll department or experience of calculating SSP/CSP, etc

Desirable Skills

• CIPD Level 5 Intermediate Certificate in HR Practice or working towards.
• Previous experience of SAP
• A passion for working in a fast-paced and dynamic environment
• Problem Solving

If you join us, you can be sure that you’ll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us.HMP Parc encourages applications from Welsh speakers.For more information on HMP Parc, please visithttps://Equality and Diversity is an important part of G4S Care and Rehabilitation Services. We actively encourage applications from all backgrounds and are a fully inclusive employer who aims to support all employees to be their true selves. We are happy to discussany reasonable adjustments for either the role or during the recruitment process.G4S Care and Rehabilitation Services is committed to safeguarding and promoting the wellbeing of children and adults at risk and each employee is expected to support these goals.Please note that these vacancies are subject to a 5 year checkable history and the strict vetting standards set by G4S and the Secretary of State for the Home Office and are exempt from the Rehabilitation of Offenders Act.You must be eligible to work in the UK and must have been resident in the UK for a minimum period of 3 years. You will also need to provide full details of your employment and education history for the last 5 years as part of the security screening processfor this role.