Part Time Team Administrator

Job Description

Our client based in near Yate, South Gloucestershire are currently recruiting for a Team Administrator to join their expanding team on a permanent part time basis.The role has lots of variety and the successful candidate will provide efficient and effective administrative support to the teams through the provision of a wide range of administrative and business support related tasks.Responsibilities:- Provide front office support.- Greeting and directing visitors ensuring they are correctly signed in/out and all H&S requirements are adhered to.- Managing incoming and outgoing mail.- Prepare conference rooms for meetings including organising refreshments and lunches.- Manage and maintain stationery supplies.- Support with office filing and archiving including managing external archiving support services.- Booking meeting rooms and organising lunches for internal and external meetings.- Booking travel and accommodation for staff.- Organising travel related documents such as passports and visas.- Manage & agree contracts with providers for non-operational support services including grounds maintenance, cleaning, security etc.- Manage utilities contracts ensuring they are cost effective accurately invoiced and managing contract renewals/changes to services as required.- Manage and control the issue of keys, cards and fobs to employees and other authorised personnel.- Manage office resources ensuring they meet business needs at all times i.e., desks, phones, meeting rooms etc.- Support with document management including uploading, amending and removal of documents.- Control of Vendors, to include checking of certification and questionnaires from new suppliers.Candidate Attributes:- Efficient problem solver with good planning skills.- Highly collaborative and able to work autonomously on own initiative.- Able to learn new tasks and IT quickly.- Well organised and able to cope with multiple tasks and priorities.- Resilient and calm under pressure.Hours - Monday - Friday, 25 hours per week.Salary - £25k pro-rata+ 25 days holidays, Life Insurance, Employee Assistance Programme, Health Cash Plan and Free Parking.

Keyskills :
Front OfficeQuestionnairesConference Rooms