Directorate Assistant (Maternity Cover)

Job Location	Whiston, Rotherham
Education	Not Mentioned
Salary	£19,456 per annum
Industry	Not Mentioned
Functional Area	Not Mentioned
Job Type	Temporary, part-time

Job Description

Job PurposeTo support the directorate and senior management teams, undertaking a range of tasks and responsibilities including gathering, collating and analysing information, arranging events, supporting marketing activity, project work, organising and maintaining files and records, planning and scheduling meetings and appointments.Hours/Days30 hours per week over 4 daysKey Responsibilities

Scheduling and setting up internal and external meetings including agenda management, minute taking, action tracking and relevant communication.

Diary and calendar management: supporting the directorate team, and administration of all shared calendars including the organisations’ corporate calendar.

Assisting with the production of marketing materials, developing social media activity, assisting with promotional activity and writing engaging content for the in house and external communication channels.

Management of electronic and paper filing systems including establishing structure, access, policy, quality control and data protection.

Support the administration of the organisation’s health and safety management.

Support members of the Senior Management team with various administration duties

Supporting procurement through research, identifying suppliers, obtaining quotes.

General office duties as required and provision of backup cover/holiday support toensure the effective running of the office

Produce reports, presentations and briefs, analysis of information and feedback to CEO on any suggested course of action required

Work with policy owners to review and develop policies and processes across the organisation, coordinating review and consultation exercises,

Communicating revised documents, overseeing version control, coordinating compliance related record keeping and reporting

Identify potential new contacts and partners in line with strategic objectives, coordinate initial contact and/or develop relationships

Support the research and development of specific projects in line with CISWO strategies, including supporting the implementation of projects and developing/coordinating processes for feedback.

To undertake additional tasks which may be reasonably required from time to time.

Skills/Experience

Educated to degree level or equivalent.

Excellent administrative skills.

Experience of working with senior management in a supportive role.

Experience of electronic diary management.

Experience of facilitating new processes and ways of working within an organisation

Exceptional interpersonal and communication skills to enable professional interactionwith a wide range of contacts, both internal and external

Ability to organise and plan own work.

Excellent attention to detail, with the ability to maintain a high level of accuracy.

A flexible approach to work including the ability to prioritise and re-prioritise.

A proactive approach, ability to work on your own initiative, and be assertive in orderto see tasks and projects through to completion

Ability to deal with sensitive information with discretion and to maintain confidentiality.

Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint

Experience of data analysis and report writing

Desirable:

Experience of working in the charity / social care / marketing sector

Project management experience

Marketing experience / skills

Health and Safety knowledge/experience

Required skills

Diary Management

Marketing Activity

Marketing Materials

Office Duties

Project Work

Keyskills :
Diary Management Marketing Activity Marketing Materials Office Duties Project Wk

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