Purchase Ledger Accounts Assistant

Job Description

Scope:

• The Fairlie Healthcare Group is expanding its Finance team to meet the increased demands of business growth.
• The postholder is responsible for facilitating the day-to-day operations of the Finance team by providing direct support to the Purchasing and Contracts Manager.
• This is a fast-paced role involving tight deadlines which is ideal for a Finance professional who wants to take on responsibilities in our department at an early stage.
• The postholder will be based in the Finance office which is next door to Fairlie House (West Norwood). Although, occasional travel to Woodstown House (Banstead), and Highfield House (Purley) may be required.
• We are currently working 2 days per week remotely and there are no plans to change this work pattern at present. However remote working is at the sole discretion of the Finance Director and the postholders will likely be in the office more often in theirfirst few weeks on the job as they will require face-to-face support.

Main ResponsibilitiesPurchase Ledger

• Daily monitoring and maintenance of the Accounts Outlook inbox
• Processing invoices under the supervision of the Purchasing and Contracts Manager
• Implementing changes and maximising efficiencies of bespoke company software package, processing delivery notes and invoices
• Ensuring that paperless workflow system is operating effectively, completing three way match control and indexing invoices appropriately.
• Preparing monthly Payment runs under the supervision of the Purchasing and Contracts manager
• Setting up ad-hoc supplier payments and processing of the monthly payment run
• Performing supplier statement reconciliations
• Investigating supplier queries and discrepancies on accounts with suppliers
• Ensuring Purchase Ledger and Aged Creditor Listings Reconcile to the Trial Balance
• Assisting the management accountant in ensuring that accruals for late invoices are complete for month end.

Cashbook/Nominal ledger/Management Accounts

• Allocate Direct Debit Payments appropriately to the purchase ledger account, requesting invoices as necessary.
• Reviewing and posting credit card transactions using Soldo platform and reconciling to the trial balance.
• Posting petty cash transactions and reconciling to the trial balance
• Using paperless workflow system to ensure adequate records are kept at all times
• Providing cover to Sales Ledger and Payroll Teams as required.
• Any other reasonable tasks as delegated by the Purchasing and Contracts Manager as per the needs of the department.

Candidates should be able to demonstrate some, or all of the following:

• GCSE pass or equivalent in English and Mathematics
• Experience of working with and utilising IT systems, including Excel and Word.
• "Good" Degree in relevant discipline
• Understanding of data protection and GDPR
• Experience of managing and maintaining supplier accounts
• Ability to present in both a group and one to one setting
• A demonstrable ability to prioritise own workload
• Excellent attention to, and ability to work with, detail
• Ability to communicate with staff and managers at all levels and understand and demonstrate the importance of confidentiality.
• Exposure to management accounts
• Effective communication skills (writing and verbal)
• Good organisational skills
• Computer literate
• Excellent record keeping, auditing, and evaluation of own practice

Equal OpportunitiesFairlie Healthcare are an equal opportunities employer, who value diversity and are strongly committed to providing equal employment opportunities for all employees. Equal opportunities are the only acceptable way to conduct business and we believe thatthe more inclusive our environments are, the better our work will be.

Keyskills :
AccrualsCredit CardDebitPetty CashReconciling