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Part-time / Job Share Executive Assistant - 12 Month Fixed Term Contract

Appcast Enterprise
Job LocationWest Drayton
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time or part-time

Job Description

Job Description Summary Executive Assistant to VP Sales – Europe & AfricaPart-time/Job Share: Monday – Wednesday | 22.5hrs Job DescriptionRole DescriptionWe are looking for a part-time Executive Assistant to work alongside the current Executive Assistant in a job-share. In this role you will perform a variety of administrative tasks, supporting our company’s senior-level managers.Responsibilities include managing calendars, making travel arrangements and preparing expense reports. The applicant should be well-organized, have great time management skills and be able to act without guidance.Ultimately, you will contribute to the efficiency of the business by providing personalised and timely support to the executive team.Main Responsibilities

  • Act as the point of contact among executives, employees and customers
  • Manage executives’ calendars and set up meetings
  • Make travel and accommodation arrangements, including visa and testing requirements
  • Manage and submit travel and living expenses
  • Communicate with your job-share for seamless transitions each week
  • Format information for internal and external communication – emails, presentations, etc.
  • Be a point of contact for the site and work with the wider team for on-site requirements (such as couriers)
  • Work on internal and external events
Experience
  • Previous experience working as an Executive Assistant, Personal Assistant or similar
  • Proficient in the use of Outlook, Word, PowerPoint and Excel
  • Experience with SSS, SAP Concur and the Box would be advantageous
  • Previous experience at a GE business would be advantageous
Key Attributes
  • Organisational and time management skills
  • Strong verbal and written communications skills
  • Interpersonal skills essential; part of a job-share
  • Discretion and confidentiality
  • Detail orientated
  • Ability to multitask and prioritise
  • Ability to work independently and solve problems
  • Team player with a hands-on approach
Flexible WorkingGE supports and encourages flexible working arrangements, where possible, and recognises the benefits to employees of having a positive work-life balance.Total RewardAt GE Aerospace we understand the importance of Total Reward. Our flexible benefits plan, called FlexChoice, gives you freedom, choice and flexibility in the way you receive your benefits, as well as giving you the opportunity to make savings where possible.As a new joiner to GE we are pleased to be able to offer you the following as default in your benefit fund, which you then can tailor to meet your individual needs;
  • Non-contributory Pension
  • Performance related bonus
  • Life Assurance
  • Group income protection
  • Private medical cover
  • Holiday Hourly equivalent of 26 days, with flexible option to buy or sell
Security ClearanceBaseline Personnel Security Standard (BPSS) clearance is required and must be maintained for this role. Please note that in the event that BPSS clearance cannot be obtained, you may not be eligible for the role and/or any offer of employment may be withdrawnon grounds of national security. Please see the link below for further details regarding the requirements for BPSS clearance: BPSSRight to WorkApplications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. However, under the applicable UK immigration rules as may be in place from time to time, it may be that candidates whodo not currently have the right to work in the UK may not be appointed to a post if a suitably qualified, experienced and skilled candidate who does not require sponsorship is available to take up the post. For further information please visit the UK Visasand Immigration website.#LI-SM1Additional InformationRelocation Assistance Provided: No

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