Bookkeeper

Bookkeeper£28,000 - £35,000 per annumPermWalsallMonday to Thursday

Banking - Download bank statements daily, bank reconciliations daily, post purchase ledger DD’s & nominal cash payments & receipts, monthly payment runs for suppliers at the beginning of the month, ad hoc payments during the month as andwhen required, internal transfers between companies, paying HMRC for VAT & PAYE when required.

Purchase ledger - Check & update all purchase invoice batches for nominal coding, amounts & correct accounts , setting up supplier accounts as and when required, cash allocation, statements reconciliations at the end of the month priorto closing the ledger, posting ad hoc invoices, utilities, mobile phones, car lease, fuel etc, analysis of credit card monthly. Generate internal sales invoices at the end of the month prior to the ledger being closed for shared costs and transport rechargesetc.

Petty cash - control, pay out, & received petty cash in balancing at the end of each month.

Vat Returns - 2 company Quarterly VAT reconciliations and submitting to HMRC via MTD software, quarterly tied oil reports to be submitted to HMRC, running reports extracting data & keying into spreadsheets before submitting to HMRC .

Monthly Management Accounts for 2 different companies but within the group, from Focus our current bespoke software programme, generating & Posting monthly journals, payroll, fixed assets, accruals, petty cash, stock, prepayments.

Reconciliation of all control accounts monthly & posting corrections and journals where required, comparisons & variations checked to prior months numbers and explanation in the differences to produce a commentary report by internal departmentson costs at the end of the month for the Managing Director, after releasing or increasing accruals, comparison report of sales total by month & year in comparison to previous month & year.

Savoy Garage keying in paperwork supplied by the garage to generate monthly journals in excel, posting monthly journals into the sage system producing a monthly TB and keying into excel to provide P & L and Management accounts in Excel,differences/variances explained on increase or decrease of costs month on month, analysis of the workshop invoices in a spreadsheet, to show hours sold and split between retail & internal work, incorporating the garage transactions & reconciling VAT accountto be included in Intercoat’s VAT return quarterly.

Payroll - Entering information for an external payroll bureau to process 2 pay runs each month, preparing hours for factory weekly for the Production Manager to double check anomalies, checking payroll file and approving before uploadingto the bank monthly, uploading the pension files to our current pension provider monthly, checking & entering expenses & mileage claims for company vehicles, P11d’s once a year, generating submitting to HMRC, keying in Internal commission’s into excel to calculateReps commissions on a monthly basis, holiday Planner, generating holiday forms for all employees once a year at the start of the year, maintaining holidays, keeping a log of days off on shared calendar, time & attendance System & holiday matrix.

HR - generating contracts for new starters, liaising with managers and making sure all relevant paperwork is in order to set up the files, & sending info across to Payroll, scanning to files on the server.

Monthly sales information - Generate various reports at the end of the month for the Sales Director & Managing Director, sales for the month by rep, non-buyers reports etc.

Credit Control - cover forcredit control when the credit controller is off, posting cash & balancing the ledger after every day to ensure all cash is posted correctly, chasing debtors and making notes in credit control enquiry screen, settingup new accounts, taking credit card payments over the telephone, releasing invoices daily, producing reps reports at the end of the week, banking cheques as and when required.

Year end - Producing all files for the year end, for the 3 companies, making sure everything is correct and balances ready for audit, releasing any accruals which may not be needed at the end of the year, updating control accounts, copiesof prepayment invoices outstanding at year end for audit, copies of any leases still active or new ones taken out in the year, send all files to auditors along with all control accounts, and relevant copies & analysis of various reports for the year, any baddebt write off are to be reported or any provision required at the end of the year for potential bad debts, holiday pay accrual, payroll control account, sales invoice analysis of invoices coded to non-sales codes, plus any adhoc queries they may have on nominalcode downloads, post final journals from the auditors to allow the year end process to be completed in the computer system.

Experience required:

Keyskills :
Bank ReconciliationsBookkeepingPurchase Ledger

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