Governance Administrator

Job Description

Governance Administrator Location: Kings HillJob Type: TemporaryDuration of booking: Expected to last 3 months with possible extensionProposed start date: ASAPPay Rates: £12.10 per hour Umbrella or £11 per hour PAYE inclusive of holidayWorking Days and Hours: Monday to Friday, 8/9am - 5pm 40 hours per weekSector: HealthcareBase: Healthcare Office BasedJob Summary

• To collate material and support the generation of various documents from the Divisions under the direction of the Group Governance Director.
• To support the Group Governance Director with broad administration support.
• Support the Director to develop the quality framework
• Support the Director to review, audit and assure the organization with regard to governance and quality for the Division.

Duties and responsibilities

• Prepare, compile and sort documents as directed
• Check source documents for accuracy
• Support the other division when the other Divisional Governance Administrator is absent
• The post holder will extract data from various systems including the Incident reporting system, HR system for use within corporate and other reports.
• Verify data and correct data where necessary, obtaining further details where necessary
• Combine and rearrange data from source documents were required to produce Board and Divisional reports 
• Contribute to team meetings and discussions
• Support the Directors periodic governance meetings across all Services in the organisation including preparing documents, recording actions, and taking minutes where requested.
• To support the maintenance and development of a Quality Manual and Quality management process & policy in the Division.
• To support the production of the annual Quality Statement.
• Help maintain standard operating procedures for governance across the organisation and ensure these are delivered.
• To support and facilitate the production and implementation of the organisations responses to emergency planning and business continuity ensuring the organisation takes account of national guidance and best practice.
• Help and assist in the development and maintenance of an effective clinical and corporate risk management strategy, ensuring this is regularly updated in the light of changes to legislation, regulatory requirements and the structure and business of theorganisation.
• Support the Director to ensure that there are appropriate systems and processes, including audits, in place to cascade and respond to alerts from the National Patient Safety Alerting (NPSAS) service that are broadcast through the Central Alerting System(CAS).
• Support the Director to coordinate and support the production of robust clinical quality audit and outcome data ensuring all actions resulting from the audits are completed in a timely fashion.
• Support the Director to establish and sustain a system of key performance measures for monitoring against the standards within the CQUIN framework, agreed KPIs and the agreed cost improvements plans.
• Support the Director to maintain a continual process of updates, training, and dissemination within the organisation within quality and governance as demanded from legal and regulatory bodies.

Qualifications, Skills and Experience

• Have knowledge of governance and clinical environments.
• Track record of delivering administration.
• Proven project management skills.
• IT familiarity with at least one Patient Administration System and Microsoft Word, Excel, and PowerPoint.
• Experience of working to stretching objectives and associated KPIs.
• Building relationships and strong interpersonal and communications skills and the ability to deal with a diverse range of people.
• Ability to work flexibly, under pressure and to meet demanding and often competing deadlines.
• Conducts oneself that aligns to a culture that improves quality and safety in service areas.
• Experience of supporting the writing of reports and in particular tables of

contents and appendices management.

• Planning, organising and ability to think ahead and anticipate issues
• Personal attributes including initiative, reliability.

Keyskills :
GovernancePatientQuality ManagementRegulatory RequirementsClinical Quality