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PA

Adecco
Job LocationStoke-on-Trent
EducationNot Mentioned
Salary13.41 per hour
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary , full-time

Job Description

***Adecco are seeking a professional, organised and articulate PA to join our fantastic client within the higher education sector***The successful post holder will be responsible for providing administrative support to senior management. You will need to be a meticulous and motivated individual with the ability to prioritise tasks accordingly, whilst following procedures and policies.Duties will involve-

  • Plan, coordinate and manage electronic diaries and arrange all meetings for the CIO and CFO to ensure efficient time management of calendars.
  • Classify and discuss regularly with the CIO and CFO all correspondence e.g. email, mail according to nature and priority; regularly review urgent or outstanding correspondence is dealt with on a timely basis.
  • Review all minutes, where access is granted, to ensure CIO/CFO, senior managers and Directorate actions are delivered and on time.
  • Ensure management is fully prepared in advance of all meetings with appropriate documents.
  • Ensure all arrangements are in place for Directorate events e.g. room bookings, catering, equipment etc.
  • Organise and plan the preparation and submission of University Committee papers on behalf of the IDS and Finance Directorates and ensure all policies and procedures are reviewed regularly.
  • Coordinate Directorate meetings with the preparation of agendas, documents and proofreading, minute taking and organising attendance.
  • Manage the Directorate offices which includes general office duties such as office supplies, incoming/outgoing mail, meet and greet etc.
  • Book travel and accommodation for IDS and Finance colleagues on University business.
  • Raise requisition orders on behalf of the Finance Directorate through Parabilis, processing invoices for payment, responding to queries and discrepancies related to purchases.
  • Produce a range of documents using Office 365 software and ensure proficient accuracy
  • Liaise with internal and external stakeholders , both internal and external and ensure good relationships are maintained at all times.
This is a temporary role for two months initially but could be ongoing for the successful person. Full time hours Monday-Friday 8:45AM-5:00PM. Rate of pay from £13.41PHWhy Adecco:-Candidate of the monthPerks at Work discount vouchers and collect points to spendSupport programme with 24/7 helplineEye care vouchersCompetitive pension schemeAdecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Keyskills :
executive assistantsecretarypersonal assistant

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