Senior Administrator

Job Description

Alpine4care Services are a new residential children homes provider and we are a Semi Independent provider who provide housing and accommodation for 16-18 year with complex needs.We are looking for a Senior Administrator the right candidate will be someone who has pervious experience as a Administrator for a small to medium sized company, or has been in roles where these skills are transferable e.g. management. The candidate willhave excellent communication and IT skills and a general understanding of HR and Finance.We are looking for someone who can hit the ground running with theyre previous knowledge and experience and a flexible individual who wants to grow in an expanding organisation.You will be required to create processes and systems to support this new role.JOB DESCRIPTIONPosition: Senior Business AdministratorReports to: Director and Business Development ManagerJob OverviewThe role is diverse, and you will be required to coordinate elements of HR, Finance and IT, as well as other general business administration as directed. - You will be provided support in getting up to speed with the needs of our business.Responsibilities include:

• Support the management with finding shift cover by contact staff and reviewing the rota.
• Monthly reviewing of the staffing rota, and running off reports to submit to payroll for processing.
• Updating the Staff compliance matrix, reporting on and chasing non compliance.
• Pre-screening potential candidates and booking in interviews for the management.
• Using templates and issuing job offer letters, contracts etc. providing updates to the management of anticipated start dates.
• Working with IT to set up new IT equipment e.g. laptops and mobile phones.
• Setting up new starters - booking inductions, setting new starters up with IT and Training log in details, printing ID cards.
• Taking minutes for meetings i.e. Management Meetings/Team Meetings - ensuring full confidentiality is maintained.
• Overseeing files and digital filing systems for the business.
• Ordering supplies for individual homes e.g. stationery and equipment, staying within allocated budget.
• Monitoring of spending and incoming payments across the business and updating financial trackers, reporting to the company director as required.
• Booking meetings for the business and training sessions, issuing invites to participants as required.
• Ensuring the business remains compliant with GDPR regulations and implementing new systems that help the business work in a more organised and structured manner.
• Developing and embedding a tracking system to collect data to report on Young Peoples journeys.
• Coordinating maintenance issues across our properties ensuing that our contractors have completed works.
• Maintaining business stationery/designs and creating new templates and posters/communication as required.
• Any other needs of the business deemed reasonable.

Hours:

• Your core working hours will be 08:45am - 5:15pm Monday to Friday, working from our head office in Cannock.

Other:You will not be required to work directly with our young people, however there may be times where interaction is required and there for you will under go an enhanced DBS check for children and adults for this role.