Accounts Administrator

Job Description

Accounts Administrator, Rugby£22,500 - £24,000 per annum + Bonus (Hours of work - 8.30 - 4.30 pm - Monday - Friday)25 days holidays + 8 Statutory bank holidaysJob ProfileOur client is seeking a team player, energetic and enthusiastic, with excellent administrative, communication and IT skills as well as basic accounting experience in order to adapt quickly to this challenging role. Areas of Responsibility

• Dealing with e-mail enquiries & phone enquiries and associated actions (e.g. sending info, confirming approved status or not of products etc.)
• Preparing data for annual audit reminders / to go onto the website, scanning and emailing.
• Chasing responses & following up on non-replies
• Checking process for product approval
• Entering product data onto web-based Database for new products, amending and updating
• Filing
• Preparing invoicing on monthly project tracking sheet, inputting on Xero.
• Printing invoices and sending out & chasing payments
• Collating supplier payments info, preparing sign off and tracking sheets, writing cheques
• Raising/managing purchase tracking log and reconciling
• Dealing with payments (recording cheques and sending to bank, checking BACs payments) and reconciling them & preparing payments received reports (BACS & Cheques)
• Checking bank statements and reconciling all entries
• Checking credit card statements, collating receipts, allocating VAT, entering on Xero and reconciling payments
• Wages - dealing with paperwork, preparing tax/NI payment amounts for sign off and payment and adding to Xero (dealt with via a payroll company)
• Preparing P&L figures (having entered all data onto Xero)
• Preparing Aged Debtors figures (having entered all reconciled payments onto Xero)
• VAT Return - collating and checking figures and getting signed off
• EC VAT Return - collating and checking figures and getting signed off
• Shredding of documents
• Corporation tax - checking details, preparing paperwork for tracking, sign off and payment
• Preparation for Accounting audit (end of year accounts) + dealing with requests for info from auditors and questions during audit
• Preparation of folders for filing of admin info (e.g. invoices raised, invoices received etc)
• Stationary ordering.

Dealing with couriers for collections and deliveriesBackground/Experience

• Administrative experience
• Accounting experience
• Preference given to those with knowledge of Xero (although not essential_
• Good working knowledge of MS Office - Word & Excel

Abilities

• Excellent communication skills at all levels.
• Excellent general administration skills with an element of commercial knowledge.
• Great IT skills; used to maximising the use of electronic formats, working with CRM type systems,
• Accounting understanding
• Proven effective interpersonal skills, including strong team-oriented focus
• Ability to multi-task with effective management of time and priorities and a disciplined approach to work load, ensuring strict deadlines are met.
• Be able to use own initiative
• Positive can do attitude
• High degree of flexibility.
• Proactive, ability to work using own initiative - unaided.
• Strong attention to detail.