Administrative Officer (Office of Digital, Data and Technology)

Job Description

About the jobJob summaryAre you looking for an administrative role If so, they are looking for a motivated candidate to join our client as an Administrative Officer to provide administrative support across their Office of Digital, Data & Technology team, to professional practicesas part of their Technology and Digital Services directorate.Job descriptionThe general main duties across Office of DDaT will include:

• Administration of capability and skills development administration activities
• Support best working practices
• Support best working environment activities
• General administration tasks to support senior managers and directorates
• Maintaining skills maps and reports in partnership with Organisation and Employee Development Team (OED)
• Raising requisitions, converting requisitions to purchase orders and receipting requisitions
• Stores ordering and low value purchases.

In addition, specific to the role they are initially recruiting for, duties could include:

• Creation of Capability and Skills templates in Perform and producing data and heatmaps in partnership with OED
• Supporting the directorate L&D Pipeline by researching and sourcing appropriate development activities following civil service procurement guidelines
• Support provision of training courses, liaising with the relevant stakeholders
• Support evaluation of DDaT specific L&D
• Assist with process improvement initiatives
• Support the LM Community across the DDaT practices.

Person specificationTo meet the requirements of this role, you will have experience in a business support role and can proactively contribute to the work of the whole team, seeking help where necessary to complete your own work effectively. You can prioritise and manage yourworkload and can communicate effectively with staff of all grades.Effective communication and customer contact skills, including sharing knowledge with others is essential. You will also have competent IT skills (particularly using Microsoft Teams, Word, Excel and Outlook).BehavioursTheyll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Delivering at Pace
• Seeing the Big Picture

BenefitsTheir vision is a world leading property market as part of a thriving economy and a sustainable future. They are unique in terms of the economic and social impacts of their work, their ability to make a positive difference to the lives of their customers,their sense of mission, and their great people. They are the foundation of all they have achieved and all they aspire to in the future. They want their people to feel proud to work for them and able to fulfil their full potential.They have a strong and positive culture, a commitment to inclusivity, an emphasis on continuous learning and development, and flexible ways of working. They offer competitive pay and annual leave, attractive pension options and a wide range of other benefits.

• They have integrity - they value honesty, trust and doing the right thing in the right way.
• They drive innovation - they are forward-thinking, embrace change and are continually improving their processes.
• They are professional - they value and grow their knowledge and professional expertise.
• They give assurance - they guarantee our services and provide confidence to the property market.

Things you need to knowSelection process detailsThis vacancy is using Success Profiles, and will assess your Behaviours, Strengths, Ability and Experience.You will be asked to complete a short application form in the first instance and complete the Civil Service Verbal Reasoning Test and Civil Service Numerical Test. Should you be successful, you will then be asked to complete the full application form.Please cut and paste an anonymous CV into the full application form when prompted and include your qualifications and career history.The personal statement section (in no more than 750 words) must be used to provide details of how you meet the essential experience criteria listed below:

• Experience in a business support role.
• Effective communication and customer contact skills; including sharing knowledge with others.
• Ability to prioritise and effectively manage own workload.

In the event of a high volume of applications, they reserve the right to assess against the leading essential experience criteria first:

• Experience in a business support role.

Please review your application form before clicking submit - once you have submitted, you will not be able to amend your application. Ensure your application form is received by the closing date for receipt of applications - this is 23:55pm on the advertiseddate.The sift will take place shortly after the closing date. If successful at the shortlisting stage, you will be invited to attend a virtual, blended interview which will be conducted as a video interview week commencing Monday 20 February 2023.The blended interview will assess the behaviours and experience listed in the candidate pack, as well as the strengths associated with the role. They want to hear your first, unrehearsed, natural response to the strength questions, and so they dont advertisewhich strengths are being tested. The best way to prepare for strengths questions is to reflect on what you identify as your own personal strengths, and your preferred ways of working.Candidates may refer to notes within their video interview but they should be used as a prompt only.

Keyskills :
Administrative SupportDataDigital ServicesSupportiveTechnology