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Personal Assistant - Private Equity team

Round Pegs Recruitment
Job LocationMayfair
EducationNot Mentioned
SalarySalary negotiable
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

The primary focus of the role is to provide PA services including travel, diary management and ad-hoc admin for a busy team of investment professionals including a Partner.Responsibilities & Duties:

  • Deliver proactive, highly efficient support for you client group
  • Complex diary management, including the creation of daily international schedules across multiple time zones
  • Gatekeeping and act as the first point of contact via email & phone
  • Frequent contact with a variety of people at all levels including senior stakeholders. Must be able to communicate at a very senior level without hesitation
  • Coordinate large internal and external group meetings in conjunction with other assistants and third parties
  • Extremely detail-orientated international travel planning and bookings
  • Create detailed expense reports
  • Processing expenses and other administrative tasks
  • Know how to book and check in flights and download/print boarding passes
  • Ensure all travel details are noted on the calendar of the person travelling (time of flight, Proactively manage all travel arrangement for the team. Speak to them well in advance and book all travel ahead of time
  • Proactively check Covid travel restrictions and ensure that all travel bookings have the right tests scheduled
  • Use zoom and set up video calls for internal and external meetings. Send invitations from zoom in outlook and start calls for the team if required
  • Keep track of assisted person calendars and ask if any documents need to be prepared for meetings well in advance
  • Support the Head of Operations with ad hoc tasks such as social activities
The role requires:
  • Good prioritisation and time management skills; ability to manage multiple priorities
  • Excellent communication skills, both written and verbal
  • You must have experience of running a busy office
  • Experience managing contractors and service providers that support the running of the office
  • You will have the ability to work in a complex and fast paced environment to achieve the best results
  • Excellent team player
  • Strong problem-solving skills, demonstrable ability to find creative solutions
  • Calm under pressure
  • Flexible approach, prioritising the needs of the team and the business
  • Competent in MS Office
  • Willingness to expand current-skills and to develop new ones

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