HR Admin Assistant

Job Description

Job ProfilePost Title: HR & Payroll Assistant Reports to: HR Advisor Job Family & Level: Admin & Clerical 4 (FC4)Responsible For: There is no supervisory responsibility Job Purpose: To assist in the provision of an efficient HR & Payroll administrative support service which will facilitate the delivery of a professional and customer focused HR service to our peopleKey Tasks & Responsibilities: Acting as a first point of contact for all managers, employees requiring general HR or Payroll queriesInvestigating and escalating payroll queriesProcessing Theatre Timesheets and submit to Payroll BureauProviding general administrative support for the full range of HR & Payroll processes, activities and documentationAssist in the processing of Flexible Working, Flexible Early Retirement and Retirement applicationsPreparing all HR correspondence in preparation for sign-off by the HR Advisor / Head of HRAdministration of Long Service AwardsUndertaking general duties such as processing of department mail, filing, photocopying, or scanning of documentation Preparing and maintaining Excel documentsCollating and verifying that all relevant pre-employment checks have been completed in line with the Recruitment & Selection policy Processing of all new starts and Contract changes within online HR system and submit required supporting documentation to Fife Council Payroll BureauUpdating staff details throughout the employee lifecycleMonitoring sickness absence to ensure that it is recorded correctly within the HR database by both Management teams and staff within Self-ServiceAssisting in the collation of fit notes for all employeesProviding sickness absence information to managers upon request to assist in the monitoring of short-term absence triggersAssisting in the audit of the HR database to ensure that all information is accurate and up-to-dateCollating and maintaining electronic staff filesDesigning and maintaining appropriate document/file/information storage and retrieval schemes to allow ready accessPerforming manual calculations as necessary regarding annual leave and salariesOther Duties:The jobholder may be required to perform duties, appropriate to the job, other than those given in the job profile. The particular duties and responsibilities attached to a job may vary from time to time without changing the overall purpose of the job and would not, therefore, justify reconsidering the grade of the job. Such variations would be reflected in an updated jobprofile.Experience * Substantial administrative experience within an office environment * Ability to work with minimum supervision* Experience of providing administrative support in an HR environment* Experience of providing Payroll administrative support within an HR environment * Experience of working with HR Information Systems CV * Interview* Education, Qualifications & Training SCQF Level 8 - SVQ level 4 in Business and Administration or equivalent CIPD certificate level 5* SVQ or HNC in office-based discipline or equivalent CV* Interview* Skills, Abilities & Knowledge * Excellent verbal and written communication skills* Excellent organisation and time management skills with demonstrable ability to effectively plan and organise own workload* Basic knowledge of HR practices e.g. recruitment and selection, absence recording, training and development, employee relationsSearch is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.