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Office Manager

Plus One
Job LocationKenilworth
EducationNot Mentioned
Salary22,000 - 28,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Our client is a successful established business who specialise in providing services to the Aerospace, Automotive and Rail industries. Due to a continued period of growth they are looking to acquire the services of an experienced Office Manager to join theteam on a permanent basis. This is a fantastic opportunity to join a pioneering, family-feel business and take full ownership of all office business.Please note, due to the remote location, a driving license and own vehicle will be required for this position.Main responsibilities:

  • Act as the first point of contact for all phone/email enquiries
  • Provide diary management and administrative support for Managing Director and engineers
  • Coordinate travel arrangements in the UK and internationally, book and confirm reservations and deal with related details/papers/itineraries
  • Manage recruitment process: advertise vacancies, review resumes, schedule interviews, liaise with candidates, conduct DBS, reference and right to work checks for offered candidates, issue offer letters
  • Administering new starter, probationary processes and inductions for new starters
  • Compile and update employee records
  • Processing contract amendments
  • Assist in payroll preparation by providing relevant data (bonus, leaves, bike to work scheme, etc)
  • Coordinate the administration of all learning and development
  • Manage the leaver process
  • Provide a full administration service across the employee life cycle
  • Raise purchase orders
  • Confirm orders and delivery dates with suppliers and inform the relevant stakeholders accordingly
  • Process sales and purchase invoices
  • Issue customer account statements and chase overdue payments
  • Conduct weekly payment runs
  • Post transactions in accounting software (QuickBooks)
  • Reconcile bank accounts
  • Process VAT return
  • Review, update and distribute the Health and Safety documents, ensuring full compliance with the applicable regulations
  • Plan and carry out internal audits of the quality management system
  • Update the Quality Management manual
  • Prepare reports and monitor implementation of audit recommendations
  • Assist with facilities management and ensure all office equipment is in working order
  • Manage company cars ensuring MOT, services and insurances are up to date
  • Provide general administration duties: filing, faxing, photocopying etc.
  • Manage the stationary stock
  • Process company mail and manage deliveries
  • Manage company trademarks
Key Skills & Experience:
  • High level of organisational skills.
  • Excellent administration skills.
  • Previous experience working in an office manager or similar role.
  • Excellent communication skills, both verbal and written.
  • Excellent customer service/customer care
  • Excellent attention to detail.
  • IT literate.
  • Numerically literate.
  • Experience of using QuickBooks is an advantage, however not essential.
Additional Information:If you would like to apply for this opportunity, please submit an up-to-date CV including details about your current or most recent salary and your availability/notice period. You can also call Lottie Goodchild on for a discreet and confidential discussion about the role.

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