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Administration Coordinator

Job LocationKenilworth
EducationNot Mentioned
Salary13.77 per hour
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary , full-time 3 to 6 month

Job Description

Job descriptionThis is a 3-6 month contract with potential to be extendedJob DescriptionDealer Support: Managing all aspects of the customer and dealer journey and ensuring that exceptional service is provided Receiving and solving inbound queries by phone and email from dealers and customers Providing quotations for retail customers and dealers Liaising with retail customers and dealer staff to gather all relevant information required to submit an accurate and credible proposal to the Credit team Calculating settlement quotes for customers on regulated and non-regulated contracts including collating relevant information Assisting, where appropriate, with obtaining KYC information on proposals Ensuring customers are given an adequate explanation of credit searches and KYC requirements Preparing documentation suite and dispatching to the customer/dealer for signing. Ensure that the customer has adequate information to understand and complete the documents Packaging and preparing deals received in the office for processing Expediting documents for retail deals to ensure prompt service for retail customers and pay-out to the dealer Chasing the resolution of queries re. "incomplete" deals with dealers and customers Managing re-sign process when appropriate Managing customer feedback and complaints processes (including Happy Calls)Key Performance Indicators1. Deal processing times as measured by CRM systems including PTS / DTS2. Customer service3. Quality/Accuracy of processing deals4. Compliance with group policy and regulations including mandatory training5. Identification of process improvements and/or process efficiencies6. Internal Reporting including month and year end figuresSkills & attributes

  • A friendly and approachable Individual who has an organized and structured approach whilst being comfortable working in complex environments with deadlines.
  • Excellent communication skills both verbal and written
  • Listens and asks questions to ensure understanding
  • Resolves conflicts or disagreements in a respectful, professional manner
  • Establishes and supports an atmosphere that reinforces collaboration and teamwork
  • Approachable by team members and individuals in other departments and willing to share knowledge with others
  • Engages in problem-solving; suggests ways to improve efficiency and performance within systems and processes
  • Flexible, open and receptive to new processes
  • Manages time effectively and accomplishes all tasks and responsibilities in a timely and accurate fashion
  • Strong attention to detail and a high level of accuracy and compliancy
  • Prioritizes tasks well and handles multiple demands with competing priorities
  • Adapts to changing priorities, situations and demands

Keyskills :
AdministrativeClient ServicesCustomer Service

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