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DOCUMENT CONTROLLER (9 MONTH FIXED TERM)

Balfour Beatty
Job LocationHolytown
EducationNot Mentioned
SalarySalary negotiable
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeContract, full-time

Job Description

Balfour Beatty has an exciting opportunity for a DOCUMENT CONTROLLER (9 MONTH FIXED TERM) to join our Housing business unit to work in Motherwell.Role Purpose:To work closely, supporting all departments with producing, controlling, storing and retaining all relevant data regards BBH and the wider Group. Provide excellent internal communication & customer service, within your operating region, incorporating BBH brand ethos and values.Provide a secure, efficient and responsive internal customer-centric service culture to all internal customers/departmentsProvide the connection between the disciplines, ensuring a seamless and coordinated approach to data control from securing land & bid management through to Customer satisfaction & development adoption.As a DOCUMENT CONTROLLER (12 MONTH FIXED TERM), you will have the following accountabilities:

  • Document management & control - including drawings, programs, schedules, photo library
  • Maintain workflow management & document control processes & databases
  • Coordination, collaboration & version control for department & project documentation
  • Manage document naming conventions, workflows and control the structure of data storage
  • Generate document numbers/references & maintain accurate document registers/database
  • Ensure good house keeping of all data across the region
  • Filing, updating & coordination of documents & drawings to enable easy access for all relevant stakeholders & for auditing purposes
  • Follow implemented processes and procedures to ensure documentation is stored & communicated in line with business strategy and all relevant legislation
  • Ensure & maintain accuracy of Business Continuity, whos/who records for the region
  • Maintain register of users & access rights within region
  • Ensure file structures are useable and transparent to relevant departments
  • Ensure all documentation utilised is standardised, relevant and adhered to
  • Ensure all information is stored, retained and shared as & when required, consistently adhering to all regulations including GDPR, throughout the region
  • Perform a range of tasks to ensure company productivity & efficiency
  • Dealing with multiple pieces of work, ensuring quality, attention to detail & deadlines are achieved
  • Ensuring all relevant documentation is displayed in offices, sites and sales areas
  • Provide admin support to departments as & and when required
  • Control desk booking system & allocation
  • Ensure all hardcopy files are stored effectively & efficiently
  • Ensure regular communication with teams to understand short & medium term deadlines & programmes of work
  • Assist all departments in supporting & maintaining company systems
    • You will have the following qualities and experience:
  • General administration & project support experience
  • Excellent verbal communication skills
  • Good IT skills including Outlook, Word, Excel, Powerpoint
  • Self-motivated and well organised with ability to operate efficiently with minimal supervision
  • Effective team member
  • Strong attention to detail
  • Commitment to Balfour Beatty Investment Information Security Policy
  • Commitment to Balfour Beatty Values of Integrity, Teamwork, Excellence and Respect
  • Commitment to Balfour Beatty Zero Harm Agenda
    • Why work for usDay in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.About usBalfour Beatty Homes operate in the central belts of Scotland and England, managed from three regional offices: Perth, Derby and Kettering. We develop high quality homes, providing a range of low rise accommodation from one bedroom apartments to five bedroom villas. At Balfour Beatty Homes we pride ourselves on great design, operational excellence and exceptional customer service.Balfour Beatty Homes is part of the Balfour Beatty Group within the Investments Division. Balfour Beatty Investments is a global infrastructure investor operating in the UK, US and Canada. We provide the investment capability to deliver complex infrastructure projects. Over the past 21 years, Balfour Beatty Investments has established itself as one the largest investors in the PPP industry, building a portfolio of more than 70 projects worldwide, predominantly in the UK and North America.We value diversity and celebrate individual differences, believing that our inclusive culture helps the business continue to grow as a strong, dynamic and innovative organisation.Balfour Beatty is a corporate signatory to WISE (Women in Science & Engineering). Our aim is to attract more people from diverse backgrounds to help us build on our inclusive culture. We are a member of the workingmums.co.uk Top Employers Charter through which we demonstrate our commitment to enabling parents to progress and enhance their careers whilst managing the challenges of family life.Balfour Beatty is also Gold Award holders in the Ministry of Defence Employer Recognition Scheme and actively encourage applications from Armed Forces personnel, veterans and reservists.

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