Purchase Ledger Assistant

Job Description

Our client has an exciting opportunuty to join their team as a Purchase Ledger Assistant.DESCRIPTION OF THE JOBThe Purchase Ledger Assistants overall task will be to assist the Management Accountants and Estate Managers with making supplier payments. They will be fully accountable for the whole purchase ledger process, from purchase orders through to invoices andsupplier account reconciliations. The Purchase Ledger Assistants attention to detail and diligence in ensuring procedures are followed is an indispensable service to the Finance Team and underpins the wider financial stability of the business. The PurchaseLedger Assistant will interact with a wide range of stakeholders from suppliers, to Estate Managers, to other members of the Finance Team. They will need to be able to provide clear, timely information to manage these relationships. This, along with efficientand accurate payment processing, is critical in this role.Specific duties will include the following:Processing Invoices - Entering received supplier invoices accurately and efficiently into the purchase ledger system Ensuring all invoices due to be paid have the relevant level of authorisation neededEnsuring all invoices are treated appropriately according to their legal entity and VAT implicationsEstablish all entries into the Purchase Ledger are coded to the correct property and cost code by liaising with the Estate Managers where neededSupplier Account ReconciliationsKeeping up to date on supplier accounts prone to reconciliation issues (such as those with direct debits)Being proactive in identifying accounts where our records do not align with that of the suppliers and resolving. Updating any supplier account reconciliation requested by one of the Management Accountants or another member of the Finance TeamStakeholder RelationshipsBe comfortable and confident in providing accurate information to a range of stakeholders Building effective working partnerships with Estate Managers to ensure timely invoice approvalMaintaining integrity and transparency in all dealingsBeing forthright and proactively updating stakeholders should any issues ariseAssisting the Finance Director, Chief Executive and Board in all ways reasonably required to improve the Associations financial performance and achieve its objectives.Maintaining a high input mailbox in an organised and thorough mannerAssisting Management Accountants with any year end queriesFollowing up with suppliers and Estate Managers for any missing invoices or credit notesPerson Specification Thrives working in a fast-paced environment whilst maintaining a high level of accuracy.Enjoys working autonomously whilst being mindful of the further impact of their work.Has strong relationship management skillsIs an effective communicator both verbally and in written form.Thrives on being high output and get satisfaction from completing tasks, such as getting to the bottom on an inbox.IT Literacy is essential- particularly Microsoft Office packages with an emphasis on Excel.Ideally, they will have worked in, and enjoyed, a similar role before. However, candidates with a desire to explore a career in finance with a strong administrative background would be considered.

Keyskills :
FinancePurchase Ledger