Office Administrator

Job Description

In a Nutshell…We have a great opportunity for an Office Administrator to join our team within Vistry Works East Midlands, at our Factory in Coalville, Leicestershire. As our Office Administrator you will be be an integral part of the team at the Vistry Works East MidlandsFactory, we are looking for an Office Administrator to organise and coordinate administration duties and office procedures. Your role is to ensure a high level of organisational effectiveness and communication across our team. You will assist each departmentwith general administrative duties, filing and organisational needs. You will provide a timely, accurate and efficient administrative service and have excellent communication skills with both internal and external stakeholders.Lets cut to the chase, whats in it for you…

• Competitive basic salary and annual bonus
• Agile working possible (dependent on role)
• Up to 33 days annual leave plus bank holidays
• Private Healthcare and Dental Insurance
• Competitive contributory pension scheme
• Life assurance - 4 x your annual salary
• Share incentive schemes
• Employee rewards portal with many more benefits…

In return, what we would like from you…

• Behave in line with our company values - Integrity, Caring and Quality
• You will have previous experience in a similar role, carrying out administrative tasks for a range of departments/functions in a fast-paced environment, ideally in the manufacturing industry
• You will have the ability to work on your own initiative, without supervision, effectively managing your time and completing tasks in order of priority
• You will be an excellent communicator, both verbal and written, with excellent record-keeping skills and attention to detail
• You will have experience working with central document databases, such as Four Projects
• You will be proficient with a variety of IT software, including Microsoft Office, and will have a good command of Excel
• You may have experience using Microsoft Dynamics 365 software package (Training Provided)
• Minimum of 5 A-C GCSE (including English and Maths)
• Mental Health Firstaider (Training can be provided)

More about the Office Administrator role…

• You will ensure that electronic files for each department are kept up to date and are stored in the correct location, compliant with GDPR regulations
• You will be responsible for booking any travel/accommodation requirements, alongside assisting with organising any visitors, meetings and events for the business unit
• You will be responsible for managing the office stationery and general office supplies, placing replacement orders in a timely manner so that stock levels are always maintained
• You will be responsible for scanning STA (Structural Timber Asociation) documents to the relevant folders, alongside logging ISO/PEFC documents
• You will take receipt of site photographs and handover documents, filing them in their respective electronic project folder(s)
• You will be responsible for issuing photographs and sign-off documents to the Construction and Technical departments
• Liaise with facility management vendors, including cleaning, catering and security services.
• You will be responsible for assisting the region with their contribution to the Companys Social Values projects and the administrative tasks that accompany this
• You will carry out any other reasonable administrative duties as requested by your line manager, including the printing, laminating and posting of documents

Finally, lets tell you a bit more about us…At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, CountrysidePartnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do.Were proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thrivingspaces. Were also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, weremaking Vistry.