Facilities Manager

Job Description

About the RoleThe Facilities Manager will lead a team responsible for the day-to-day arrangements for maintenance and upkeep, health & safety, compliance, utilities provision, general facilities operation, and cleaning to ensure a safe, clean and secure environment forlearning at the school site.The role is 35 hours per week, 52 weeks per year. You may be required to work one in three weekends which will be paid as overtime. 50% of the role will be administration and management with the other 50% being hands-on maintenance and setup.You will receive 25 days annual leave (plus bank holidays) with a maximum of 5 days leave being taken during term time. Other leave will be granted in agreement with the line manager, who will ensure that cover levels on site are at an appropriate level.The successful candidate would ideally be able to reach the Academy within half an hour of leaving home so that they could attend emergency call outs if necessary. The candidate must hold a current driving licence.Key Responsibilities•Management - Managing a small team of facilities staff; organising holiday and appraisals, ensuring that compliancy and maintenance is arranged; and meeting regularly with line manager regarding future strategy.•Health and Safety - Working to maintenance procedures and meeting Health & Safety regulations. Completing and maintaining relevant mandatory Health and Safety training•Future planning -Working to an annual maintenance plan which identifies and schedules service contracts and long term, non-recurring, short term cyclical, and preventative work•Essential Services - Ensuring energy, heating, hot water, drainage, lighting and ventilation are working effectively. Undertaking minor repairs and maintenance tasks, and arranging for other repairs to be carried out within procedures.•Day to day support of school operations - Organising stock replenishment, ordering, receipt delivery, and safe storage of goods and services, ensuring that arrangements for receipt and logging of deliveries comply with school regulations. Effective liaisonon-site with contractors working within the school ensuring good school staff/contractor liaison.•Ensuring site security.- Acting as a key-holder and controlling the site keys, routine and non-routine opening, securing all buildings, and grounds as required. Activating, deactivating and testing automated alarm and bell systems. Acting on-call for outof hours alarm activations and ensuring the building is secured and alarmed at the end of the day•Cleaning - Monitoring of cleaners working hours/quality of work, to ensure that the school is clean. Undertaking ad hoc cleaning tasks as required and the buffing and maintaining of flooring in school halls. Maintaining a litter free environment, ensuringthe school is open, has safe access, clean and available for use in-line with the school day and at other times as set out by school management.•Compliance - Managing compliance in house or with contractor support, keeping accurate records and reporting in-line with Health and Safety regulations•Maintenance -Overseeing any alterations, building and maintenance works and specialised repair work. Carrying out works that can be done in-house and arranging for contractors if needed.•Porterage and event setup - Supporting school staff with the movement of furniture and equipment to support the delivery of education in the school. Arranging and helping with setup of rooms for events as required.•Reporting - Reporting to the Assistant Business Manager on any issues that are impacting upon the delivery of facilities work at school level. Keeping records of works completed and work to do while planning for school holiday works.General•To work within the Academy framework with regard to Health and Safety•To promote equal opportunities in the Academy•To promote the ethos of the Trust / Academy•To promote the school’s commitment to the continued professional development of all staff•To work within the school’s framework with regards to Health and Safety.•To be aware of and assume the appropriate level of responsibility for safeguarding and promoting the welfare of children•To report any Safeguarding concerns in accordance with Trust’s Safeguarding Policy•To undertake any duties as may reasonably be required by the Executive Principal or Leadership TeamEducation and Training•Health and Safety Certificate e.g. IOSH (or willing to undertake the training to achieve this) •Trade Qualification (desirable) •Essential experience, skills and knowledge•Commitment to personal and professional development•Good written and oral communication skills. Confident and effective when communicating at all levels and facilitating discussions with individuals and groups with patience and diplomacy•Understanding of appropriate cleaning methods and standards, maintenance and security systems and procedures and the operation of heating systems and common causes of malfunction•Knowledge of health and safety regulations in relation to the post•Ability to outline specifications for repair and undertake risk assessments•Able to work without direct supervision and manage workload efficiently•Ability to multi-task and remain cool under pressure•Self-motivated, self-disciplined and enthusiastic•Full driving licence•Experience of working with site staff to achieve effective operation of facilities•Experience of working on building projects - preferably in an education environment•Practical/Handyperson skills that enable the post-holder to undertake building maintenance/minor repairs etc.•Confident in using ITDesirable experience, skills and knowledge•Experience in an education setting or with young people•Applications from candidates with a trade qualification are highly desirable

Keyskills :
Facilities Management Site Management Site Operations