Project Administrator / Student Voice Advisor

Job Description

Project Administrator / Student Voice Advisor with excellent administrative skills, demonstrable planning and organisational ability and a positive approach is required for a well-established organisation based in Coventry, West Midlands.SALARY: £25,836 - £28,903 per annum + Excellent Benefits (see below)LOCATION: Coventry, West MidlandsJOB TYPE: Full-Time, PermanentWORKING HOURS: 36.5 hours per week (8.30am - 4.30pm Mon-Thurs and 8.30am - 3.30pm Fri). Flexibility of working hours is reasonably required from time to time to meet the requirements of the post. This includes occasional evenings and weekends.Hybrid working with 1 day working from home each week can be offered.JOB OVERVIEWWe have a fantastic new job opportunity for a Project Administrator / Student Voice Advisor with excellent administrative skills, demonstrable planning and organisational ability and a positive approach.Working as a Project Administrator / Student Voice Advisor your key focus will be to nurture and develop relationships with Post Graduate and International Students, elected Officers and colleagues to coordinate and support the effective delivery of projectplans.As a Project Administrator / Student Voice Advisor you will provide coordination and administrative support to all areas of the organisation in an inclusive and effective manner.DUTIESYour role as a Project Administrator / Student Voice Advisor will include:

• Coordinate, oversee and ensure room bookings and venue hire

• Produce agendas, minutes and relevant papers for all meetings and ensure that all relevant information and minutes are posted online

• Attend faculty meetings to take minutes, provide support to course representatives, monitor performance and track key issues and progress

• Collect and maintain an online filing system of minutes and agendas

• Collaborate to write, develop, and deliver the training to Course Representatives and assist in the creation and editing of any promotional materials

• Ensure sections of the website and other web-based and physical resources dedicated to student voice and democracy are up to date, accurate and relevant to students

• Provide regular progress reports on achievements and identify key issues

• Be responsible for maintaining and updating Council, Committee and Part-Time Officer contact information

• Assist in the organisation and delivery of the Students Union Awards

• Develop a comprehensive understanding of the governing documents, democratic policies and resolutions, democratic systems and procedures

• Advise on correct democratic procedure, policies, protocol and convention

• Liaise with the Finance Department to administer the allocation of Grant Funding

• Provide analytical information on candidates and turnout in order to widen participation in democratic activity

CANDIDATE REQUIREMENTSEssential

• Commitment to and knowledge of membership organisations

• Strong demonstrable planning and organisational skills

• Excellent administrative skills

• Ability to record accurately and succinctly the outcomes and decisions made at democratic meetings

• Versatility and ability to find workable solutions

• Good interpersonal skills and a passion for working with Post Graduate and International students in an approachable and welcoming demeanour

• Good written and verbal communication skills

• Knowledge and competence with Microsoft Office applications and excellent IT skills in general

• Good team working skills

• Tact, diplomacy and ability to work securely with confidential information

• Ability to keep abreast of the current issues facing the sector

• A positive approach to diversity and equality of opportunity issues

• Ability to work effectively and impartially in a student led, democratic environment

Desirable

• Knowledge and experience of working in a charitable organisation

• Report writing skills and a knowledge of plain English writing

• Experience and knowledge of coordinating training events

• Knowledge of and preferably experience of working in Higher Education

BENEFITS

• 20 days annual leave plus not less than a total of 15 days at Christmas, Easter, New Year, May day, Spring and Late Summer bank holidays or days in lieu
• A dedicated wellbeing programme
• Cycle to work scheme
• Employee assistance programme
• A substantial pension scheme

APPLY TODAYBy submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.JOB REF: AWDO-P9463Full-Time, Permanent Jobs, Careers and Vacancies. Find a new job and work in Coventry, West Midlands. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online.AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency.