Joint Venture Secretarial Assistant

Job Description

In a NutshellWe have a fantastic opportunity for a Joint Venture Secretarial Assistant to join our team within Vistry Services, based at our Bristol or Exeter office. As our Joint Venture Secretarial Assistant, you will support in the provision of comprehensive and professionalsecretarial and governance services to both the Joint Venture Team, and the Groups portfolio of JV partnerships, ensuring all administrative, governance, statutory, corporate, and other regulatory requirements are met. The role will be a diverse mix of bothmanaging your own portfolio of JV Boards as well as engaging with the governance requirements for all of our JVs to ensure a consistent and best practice approach. You will report to the JV Governance Manager and will work alongside the Joint Venture AssistantCoordinator and Group Company Secretariat Team as necessary.Vistry Group currently manages a portfolio of 25 Joint Venture partnerships, equating to 71 active Joint Ventures (JVs) across our Partnerships and Housebuilding Divisions. We are looking for a driven individual, with previous company secretarial or corporategovernance experience to provide direct support to the JV Governance Manager.Lets cut to the chase, whats in it for you

• Competitive basic salary and annual bonus
• Agile working arrangements possible for this role
• 28 days annual leave plus bank holidays, and the option to buy up to 5 days per annum
• Private Healthcare
• Company contributory pension scheme
• Life assurance - 4 x your annual salary
• Sharesave scheme
• Cycle to work scheme - up to £3000
• Support with a professional membership
• Denplan, GymFlex and many more

In return, what we would like from you

• Behave in line with our company values - Integrity, Caring and Quality
• Analytical skills, with the ability to think around an issue, understanding the broader implications, devise a creative solution and pro-actively take the necessary action
• An ability to establish credibility with and inspire confidence in all stakeholders, and to exercise judgement in dealing with sensitive and confidential issues
• Highly organised, with the ability to manage priorities and expectations accordingly, and ensure own and team deadlines are met
• Ability to work effectively under pressure and handle conflicting demands
• Confidence in verbal and written communication at all levels
• Accuracy and detail-oriented, especially in written work

Essential

• Secretarial experience, to include management of meetings, attending meetings, board paper preparation and minute taking
• Experience preparing or supporting in the preparation of corporate resolutions, consents and formal board minutes
• Experience in managing stakeholder expectations and producing external communications
• Strong communication skills with the ability to listen and interact confidently with people at all levels

Desirable

• Holds a relevant UK Company Secretarial or Governance ICSA qualification or is training or willing to train towards a relevant qualification
• Experience of JVs or a similar secretarial/governance role for subsidiary companies
• Process and compliance driven with an excellent understanding of company secretarial and/or governance principles and duties, and a desire for continuous improvement

More about the Joint Venture Secretarial Assistant role

• Responsible for a portfolio of JV Boards - including the production of board papers, attending and taking minutes, documenting JV decisions and approvals (including the preparation and appropriate execution of corporate resolutions, consents, formal minutes),preparing the chair for board meetings, and any other board management requirements
• Assist the JV Governance Manager with the implementation and compliance of the JV governance framework, including an annual effectiveness review to ensure best practice and internal audit enquiries
• Provide support to the JV Governance Manager on the production of corporate resolutions and consents, and formal board Minutes for JV decisions and approvals
• Provide support to the JV Governance Manager on all JV document execution including loan variations, contracts, deeds etc., and provide guidance on process and execution requirements as applicable
• In conjunction with the JV Governance Manager, assist in the timely completion and coordination of the financial statutory audit and account process
• Provide adhoc support to the JV Governance Manager as needed on reviewing JV board packs in preparation for issue to the board
• Lead on the review and coordination of the annual schedule of board meetings with support from the JV Assistant Coordinator
• Support in the completion of JV document registers, and compliance checks for completion of JV document registers within the regional businesses
• Additional roles and responsibilities to meet the business needs

Finally, lets tell you about us Vistry Group came together at the start of 2020, bringing together the energy, talent and deep-rooted experience of Bovis Homes, Linden Homes and Vistry Partnerships. With a wide range of skills, experience and backgrounds - we have come together to liveour values of Integrity, Caring and Quality.We are all about people, and it is our people, around 3000 of us, who have created a UK top-five housebuilder, with a five-star rating. We care about the wellbeing of our people and we value diversity and inclusion, seeking to create a supportive, dynamicenvironment where talented and dedicated people can develop their career.Inclusion and diversity are paramount to us here at Vistry Group - we firmly believe that this culture nurtures stronger performances across the wider business. All of our applicants and employees are treated fairly and respectfully, regardless of anyprotected characteristic/s. If you require assistance with regards to reasonable adjustments during your application process with us, then please do not hesitate to contact us - we will always be happy to help.#LI-Hybrid

Keyskills :
Communication SkillsBusiness MeetingsMinute TakingStakeholder Engagement