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Receptionist/Administration Role

Wallop Energy
Job LocationCanary Wharf
EducationNot Mentioned
Salary£21,000 - £24,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Receptionist / Administrator - £21-24 k p/aThis is an extremely diverse role, working at our amazing HQ in London, Canary Wharf; you will be providing admin support across all functions. You will be dealing with inbound telephone calls and our website intercom chat software.We offer excellent career prospects for the right candidates, so this is a fantastic opportunity to join our energy company.Were currently searching for a superstar Receptionist /Administrator.

  • Proficient in Microsoft Office (Word/Excel/Outlook)
  • Excellent telephone manner
  • Able to deliver excellent customer service
  • Able to multi-task in a busy sales environment
  • Passionate about delivering outstanding customer service
  • Flexible, adaptable and with a "can do" attitude where nothing is too much trouble
  • A proven track record in a similar reception/admin role
  • This is a full-time role, Monday-Saturday (8.30 am - 6.30 pm) with an immediate start available for the right candidate.
    • The successful candidate will have previous experience in a similar role. They will be able to provide general secretarial and administrative services, cascading information and dealing efficiently with a wide variety of internal and external stakeholders.They will be able to organise and effectively manage the day to day running of a sales office.RESPONSIBILITIES & ACCOUNTABILITIES
  • Manage all inbound callers to main office number and act as first point of contact for all
  • Manage meeting room calendars
  • Manage the mail process, from logging inbound mail and its distribution and the sorting, postage and franking of outbound via our CRM Goldmine.
  • Collate and report daily on movements, attendance, sickness and holiday of staff, update telephone and attendance lists
  • Maintain the staff database, including necessary reporting for Management and Group.
  • Liaise with photocopier contractor to report meter readings, ensure maintenance contract is upheld and all consumables are readily in
  • Manage the office cleaning staff to ensure the office is left presentable at the end of each day.
  • Organise courier services when required
  • Organise refreshments for meetings with external visitors, as required.
  • Taking and typing meeting minutes
  • Coordinate the issue of monthly newsletter publication (both internal and external)
  • Managing appointments/diary for key management team
  • Issuing supporting documentation as required
  • Collating reports as required including organizing input into these reports.
  • Other secretarial duties including typing from copy or audio, photocopying, distribution of correspondence, ordering stationery and filing
  • Undertake other tasks and duties as may be required from time to
  • Ordering PPE for site/office based
  • Managing all items in relation to IT for the project office and staff included such as computers, phones, mobiles and printers
  • Monitoring deadlines for daily/weekly/monthly tasks such as reporting and other items potentially requested by the Senior Management Team
  • Organise company events
    • PERSON SPECIFICATION REQUIREMENTS
  • Candidates must be effective communicators, both written and verbal
  • Excellent IT skills including MS Word, Excel, Power Point, Publisher and Outlook
  • The ability to plan and prioritise
  • Smart, presentable appearance
  • Innovative and focused on continuous improvement
  • Motivated with a positive can do attitude
  • Conduct yourself in a respectable manner
  • Professional approach and high level of discretion
  • Team player, willing to learn and get involved with wide range of tasks.
  • Manage and harvest strong work relationships and team spirit within the Project team
  • Excellent telephone manner and ability to handle calls efficiently
  • Ability to work on own initiative and generate solutions
  • Good organisational skills, including attention to detail and follow through
  • Credible and comfortable in dealing with a wide variety of stakeholders
  • Keen to deliver excellent customer service
  • Experience of working in a fast-paced environment
    • Benefits include:
  • Corporate Gym membership at Third Space Canary Wharf
  • Company mobile (After probation period passed)
  • Yearly bonus.

    • APPLY NOW

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