Executive Assistant - M&E - £28.38PH

Job Description

Are you seeking your next role in the financial services industry and have a background in the Executive Assistant space If so we are keen to hear from you! We have an exciting opportunity for someone with proven experience supporting senior bankers in their previous roles. This role requires a professional Assistant to provide fast and efficient service to a group of senior bankers within the M&A team (Mergers& Acquisitions), Investment Banking Division. You must be able to handle complex conflicting diaries and have experience of processing expenses and booking and organising travel.Business OverviewOur client is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firms employees serve clients worldwide including corporations, governments and individualsfrom more than 1,200 offices in 43 countries.Duties & Responsibilities Diary management:

• Exclusive control of the business schedule
• Maintain calendars, act as gatekeeper’ for diary
• Arrange internal and external meetings, video and phone calls - including all meeting venues, dial-in details, etc
• Pro-actively ensure diaries do not have clashes and use initiative to find resolutions and workarounds

Travel & Expenses:

• Proactively book and co-ordinate all travel including flights, hotels, visas, currency, and ground transportation within the Firmwide Expense Policy
• Ensure relevant agendas and itineraries are organised in advance
• Process monthly expenses (American Express card, out-of-pocket expenses, invoices) in a timely manner, using Firm systems such as Concur
• Ensure expenses are processed quickly and efficiently and are within policy
• Proactively ensure expenses flow through the internal checking system
• Maintain in-house Client Relationship Management (CRM) system
• Event management: Closing events, social/team events, etc.
• Any other ad hoc tasks, e.g. ordering business cards, or projects

Absence Cover (Buddy Team)

• Provide phone cover and support to Bankers outside of the designated team when other members of the buddy group are out of the office
• Work with buddy group to ensure consistent Assistant coverage during lunch breaks, holidays, and sickness absence
• Ensure handover notes are kept up-to-date for ease of coverage

Skills Required

• Ability to remain calm under pressure and deal with last-minute changes effectively and efficiently
• Ability to work in an extremely fast paced environment with constantly changing schedules
• Excellent time/priority management skills & flexibility
• Strong team player/buddy to other assistants in team
• Articulate, effective communicator
• Proactive can do’ approach, ability to use own initiative and judgment
• Ownership of all tasks, following up outstanding items without the need for chasing
• Highly organized & attention to detail
• Discreet, professional manner - maintain confidentiality on all aspects of workload
• Good knowledge of Microsoft applications (Windows10), and in particular Outlook
• Experience processing expenses online (e.g. on Concur)
• Experience booking travel via an online booking tool
• Experience working with CRM systems
• Experience using Zoom
• Experience working in Investment Banking (Corporate Finance, M&A Advisory) preferred
• Full training on all client systems and policies will be provided

If you are ready to kickstart your next contracting position and want to work with a global investment bank, please do not hesitate to apply today!

Keyskills :
Diary Management Investment Banking Investment Management Travel Arrangements Itineraries