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Float Executive Assistant - £28.38ph inc hols

Resource Solutions
Job LocationCanary Wharf
EducationNot Mentioned
Salary£28.38 per hour
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time or part-time

Job Description

Do you have a solid background supporting as an Executive Assistant throughout your previous roles and worked in the investment banking space If you are ready to kickstart your next role with one of the largest investment banks, we would love tohear from you!We have a fantastic opportunoity, for a professional Assistant to provide a fast and efficient service to a variety of different teams within IBD (Investment Banking Division) providing holiday and backup cover to the Executive Assistants. You will needto have a solid background working in this space, and able to hit the ground running in a busy fast paced position.Business OverviewOur client is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firms employees serve clients worldwide including corporations, governments and individualsfrom more than 1,200 offices in 43 countries.Duties & Responsibilites

  • Extensive verbal and written interaction with internal colleagues and external clients ensuring the building and maintenance of relationships, both domestically and internationally, within the team and across other business units
  • Exclusive control of business schedule
  • Maintain calendars, act as gatekeeper’ for diary
  • Arrange internal and external meetings, video and phone calls - including all meeting venues, dial-in details, etc
  • Pro-actively ensure diaries do not have clashes and use initiative to find resolutions and workarounds
  • Proactively book and co-ordinate all travel including flights, hotels, visas, currency and ground transportation within the Firmwide Expense Policy
  • Ensure relevant agendas and itineraries are organised in advance
  • Process monthly expenses (American Express card, out-of-pocket expenses, invoices) in a timely manner, using Firm systems such as Concur
  • Ensure expenses are processed quickly and efficiently and are within policy
  • Proactively ensure expenses flow through internal checking system
  • Maintain in-house Client Relationship Management (CRM) system
  • Event management: Closing events, social/team events, etc.
Skills Required
  • Ability to remain calm under pressure and deal with last-minute changes effectively and efficiently
  • Excellent time/priority management skills & flexibility
  • Strong team player/buddy to other assistants in team
  • Articulate, effective communicator
  • Proactive can do’ approach, ability to use own initiative and judgment
  • Ownership of all tasks, following up outstanding items without the need for chasing
  • Highly organized & attention to detail
  • Discreet, professional manner - maintain confidentiality on all aspects of workload
  • Good knowledge of Microsoft applications (Windows10), and in particular Outlook
  • Experience processing expenses online (e.g. on Concur)
  • Experience booking travel via an online booking tool
  • Experience working with CRM systems
  • Experience using Zoom
  • Experience working in Investment Banking
  • Full training on all Morgan Stanley systems and policies will be provided
If you are ready for your next challenge, and feel you match the profile we are looking for, please apply today!

Keyskills :
Diary Management Investment Banking Investment Management Microsoft Applications Itineraries

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