Residential Conveyancing Legal Assistant - Jordans solicitors

Job Description

Do you have a passion for the legal profession Jordans solicitors could have the perfect opportunity for you! A new position has become available for an ambitious, and career focussed Legal Assistant. This exciting new role within Jordans Solicitors comesat an important time in the firms development. This role is pivotal in supporting the delivery of excellent service to a variety of different clients. As a firm, we aim to provide a positive experience to everyone who works here. We are a high street solicitorthat supports the legal needs of local communities, and we do so by having a team of outstanding professionals that have a wealth of experience in their fields. A flexible and committed individual is required to offer secretarial support to the Conveyancingdepartment. The successful candidate will be a highly organised and analytical individual with a strong attention to detail. You will need to be proactive, and use own initiative, ensuring high levels of confidentiality at all times. In return we offer a friendly,and supportive work environment.Duties/Responsibilities

• Assisting fee earners with the production of correspondence and other documents, instructions being provided verbally, and via digital dictation.
• Communicating with clients to give and gather information to progress their case via email, letter, telephone and in person.
• Opening and closing files in accordance with the firms stated procedures.
• Dealing with incoming emails, faxes, phone calls and correspondence for fee earners to include allocation to the relevant files and case management system.
• Maintaining departmental diaries/calendars to ensure key dates are noted and staff are in the correct place at the right time to satisfy client requirements.
• Ensuring an effective file review system is in place and is followed in every case being handled.
• Dealing with financial issues such as costing files, ensuring payments on account are made, credit control measures are followed, and incoming and outgoing payments are recorded properly on the firms accounts package.
• Ensuring files are managed in accordance with the firms written standards to ensure compliance with the Solicitors Code of Conduct in respect of client care, money laundering, complaints handling etc.

Skills, aptitudes, and experience

• High level of proficiency in the following types of software products; word processing, Excel spreadsheets, time recording, email, case management.
• Knowledge of legal practices and the legal sector, with specific understanding of the Conveyancing.
• Ability to produce correspondence and other documents on own initiative as well as under instruction.
• Good communication skills.
• Ability to prioritise and work under pressure.
• Excellent keyboard, copy typing and audio typing skills.
• Problem solving, a positive and friendly team player, and a can do attitude, particularly in relation to digital ways of working.
• Our successful candidate will be a very personable, energetic, and confident individual who has excellent administration and organisation skills.

Benefits

• Company pension scheme
• Onsite parking plus free residential parking
• Negotiable salary
• We offer a confidential Employee Assistance Programme to all employees, which focusses on helping us to support our staff should anybody encounter any personal problems

Education and Qualifications

• Essential

o 5 GCSEs or equivalent to include English and Mathso IT training

• Desirable

o 3 A levels or equivalento Word processing qualificationo Secretarial qualification

Keyskills :
Communication SkillsComputer LiterateCustomer ServiceOrganisational SkillsFriendly Personality