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Senior Fund Administrator

eFinancialCareers
Job LocationAll Saints
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Description of the Business Line or DepartmentThe Corporate Services team of Kleinwort Hambros administers structures as hedge funds, private equity funds, open ended funds, fund of funds and securitisation products.Summary of the key purposes of the roleThe Lyxor team are predominantly responsible for a group of Jersey regulated hedge funds. Their principal role is the oversight of functions outsourced to Paris and Luxembourg, as well as the Corporate Governance, Company-Secretarial, regulatory and complianceactivities required in the administration of Jersey funds. NAV calculations, investor take-on/ dealing and financial accounts preparation are outsourced for these funds but subject to local oversight.Assist with the administration of a portfolio of Jersey & Guernsey clients in the private equity, collectives, securitization and custodian trustee team within the Corporate Services team.Summary of responsibilities

  • SUPERVISION:
  • To prepare for and lead the committees of oversight covering Fund performance, operational and compliance matters. Critically evaluate information received. Review or draft minutes of meetings.
  • To follow up on operational, compliance or other matters arising, liaising with the various teams locally or abroad as well as lawyers, auditors etc.
  • Attend oversight meetings of service providers
  • Manage the receipt of and review reporting receivable
  • CORPORATE GOVERNANCE/CO-SEC
  • To prepare for and attend Fund Board meetings including board pack preparation, presenting at meetings and drafting/reviewing minutes.
  • To manage the relationship with auditors and fund accountants, review accounts for filing.
  • To manage the relationship with the Lyxor INEDs
  • COMPLIANCE AND REGULATORY
  • To monitor compliance with Jersey law and regulations including CIF regulations and outsourcing rules.
  • Ensure compliance of the funds with Kleinwort Hambros Risk and Compliance procedures, and other operational procedures.
  • Assist in identifying and implementing policies and procedures in the department to ensure compliance with laws, regulations, undertakings to clients and good practice together with the monitoring of same
  • Prepare regulatory reporting and notifications.
  • Lead/be part of regulatory and Compliance projects as they arise
  • OTHER
  • Manage the relationship with the client, meet client expectations and formulate solutions to client issues.
  • Coaching, supervision and mentoring of more junior members of the team and conduct reviews of work
  • Cash management, fees, debtor control, invoices and payments.
  • Prepare management information
  • Liaison and communication with clients, advisors, auditors and intermediaries both internal and external
  • Attend client entities board/committee meetings and maintain minute books
  • Despatch valuations/reports and other information to clients within client expectations and deadlines
  • Making regulatory filings for client entities within deadlines
  • Maintain share/unit/investor registers and prepare all required certificates
  • Preparation and collection of all fees within the timescale stipulated in client fee agreements
  • Review all documentation that needs to be executed within area of responsibility
  • Assist in identifying and implementing policies and procedures in the department to ensure compliance with laws, regulations, undertakings to clients and good practice together with the monitoring of same
  • Manage and assist in the completion of adhoc projects from time to time that impact the team and the Company as a whole
  • Assistance with the oversight of the Guernsey Trustee Custodian business
  • Oversight of trade processing - investment restrictions & sanctions checks etc
  • Review of non-Lyxor fund NAVsMaintain client static data

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