Administrator

Job Description

REED have partnered with a fantastic client based in Yatton, North Somerset. Recruiting for aAdministratorto join their HR Team.This is a fantastic opportunity to really make the role your own, join a close-knit HR team in supporting with a vast range of administrative duties.HR experience isn’t necessary. You will be required to have previous administrative experience and be able to manage a busy workload.Duties:Act as a point of contact for general HR queriesAssist in maintaining HR Manager’s diaryFocus towards continuous improvement and maintain professional quality standardsAssist in the development of systems, create/update templates and improve working processesSupport managers across the business with their HR needsOffer letters, contracts, leaver process, changes in pay rates, staff details changes, references, right to work checks, note taking in meetings, filing, mail mergesMaintain accurate employee information by entering and updating employment changes on the HR systemLiaise with payroll to maintain the accuracy and parity between the payroll and HR systemsComplete paperwork inductions of production staff and full inductions for all office staff below manager level, including confirming right to work checks and enrolment onto our HR and TMS systemMonitor right to work expiries and action accordinglyCreate, maintain and improve the HR software systems including updates to layout, staff, roles and profilesAssist with training for the HR and TMS software systemsAssist with any queries or log in issues with the HR and TMS systemsMaintain accurate records of organisation structureRecord data & maintain electronic HR files and softwareAssist with recruitment requirements and creation of databaseResponsible for recording job applications received and following up with relevant recruiting managersLiaise with managers and payroll for employee absencesOrganise health surveillance appointments and new employee referrals for our Occupational Health Service and follow up any recommendations with managersSupply OHIO, our occupational health provider’s software with monthly employee updatesUpdate and maintain training records including but not limited to, the qualified emergency responders on siteAssist in HR employee communicationsCreate and run relevant reports for businessMaintain employee confidences and protect operations by keeping human resource information confidentialImprove technical knowledge by reviewing publications and attend training where necessarySupport all levels of the HR administration function to cover leave and peaks in workflows, working closely with other members of the HR administration team and support health and safety administration functions within the teamAbout you:Respect the importance of confidentialityAbility to adapt and grow within the teamProfessional and disciplinedEnjoy working with peopleEmpathetic and sensitive to others needsAbility to stay calm in difficult situationsCritical thinker/problem solver and not scared of putting forward alternative viewsGood planning and organisation skillsAbility to prioritise and to work to deadlinesHigh level attention to detail and accuracyExcellent verbal and written communication skillsProficient in Microsoft applications including Word and ExcelAbility to multitask, handle large volumes of work with speed and accuracy.Trustworthy and honestWorking Hours:Mon – Thurs 8.30 – 17.00 and Friday 8.30 – 16.00