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Office Administrator

Kasmir Associates
Job LocationWorsley
EducationNot Mentioned
Salary19,000 - 20,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

My client, a leading engineering company in Worsley is seeking an Office & Payroll AdministratorYou will report into and work closely with the Office Manager daily. The main duties of the role will involve: -

  • Entering employee timesheets onto Sage for weekly payroll
  • You will check timesheets then enter onto Sage
  • Book engineering jobs in via the database including engineering repairs and parts on behalf of the customers and each department via the sales team
  • Putting together invoices by calculating times, prices and parts and enter onto the system so this produces an accurate invoice - job costing
  • Good knowledge of Excel so that you can produce Directors reports which will include costing jobs, and times of work carried out so that the MD can see how many hours of work have been carried out for clients, all inputted into Sage
  • Book jobs in on Computer system for all departments, completing the relevant paperwork, creating job envelopes etc. in a timely manner according to the Company procedures.
  • Log works hours daily according to procedures (including the completion of the daily shop hours report).
  • Log material requisitions against jobs.
  • Take incoming calls to the works and redirect to the correct member of staff where applicable.
  • Generate preliminary invoices on delivered jobs daily.
  • Manage the end of day reports (invoice run, completed orders and order number log) ensure they are sent to the correct people.
  • Deputise for the Office Manager when they are on holiday, completing as many of their tasks as possible during the working day.
  • Work with the Office to maintain the SQCDP and KPI boards.
  • Take calls/messages for the Office Manager when necessary.
  • Actively manage the Order number log and work with the sales team get the orders in following job delivery, emailing and calling customers where necessary.
  • Provide additional support in the Workshop Office or with the Purchasing Clerk during busy periods.
  • To manage the addition and changes to accounts within the RJW CRM system.
To apply you will have: -
  • Confident experience of MS Excel
  • Fast and accurate copy typing/data entry skills
  • Good numerical skills
  • Payroll experience would be ideal but not essential
  • Experience of Sage would be advantageous
  • Good communication skills
  • Good at putting Excel reports together and ideally carried out costing breakdowns and having the initiative to improve the reports
  • Ideally live within 3 miles of Worsley or be a car owner
Whats on offer: -
  • Free parking
  • 20 days holiday plus 8 bank holidays, increasing to 25 days after 5 years
  • Career progression
  • Hours are - Monday -Thursday 9 - 5 with a 30-minute lunch break and Friday is 8.30 - to 4.30 with a 30-minute lunch break (37.5 hours)
  • Please note: This is an office-based role only, the requirements of the company mean this cant be a home-based role

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