Fleet Administrator

Page Personnel Secretarial & Business Support

Job Location	Windlesham
Education	Not Mentioned
Salary	£25,000 - £30,000 per annum
Industry	Not Mentioned
Functional Area	Not Mentioned
Job Type	Permanent , full-time

Job Description

The Fleet Administrator is a vital role that ensures the smooth and efficient operation of our large fleet of vehicles. The position requires meticulous attention to detail and a strong ability to multitask.Client DetailsThis organisation is a well-established entity within the Industrial / Manufacturing sector. With an employee count of around 500, it is renowned for its specialisation in providing premium landscape services across the UK. The company prides itself on itscommitment to quality and sustainability.Description

As a Fleet Administrator, you will provide consistent support to our internal and broader teams, nationwide
Work in our Key 2 Fleet Management System, a dynamic system encompassing all Fleet related tasks
Lead effective communication and negotiation with suppliers and third-party agents
Managing compliance data
Responsible for organising Group Vehicle Requirements (Spot Hire/ Rental/Contract Hire)
Managing Tolls, CC, ULEZ Accounts for the Group
Update Key 2 Jaama with licence checks, parking charge notices, road fund licences and other relevant information
Administration of forms and associated Fleet documents
Monitor the Group Incident Database and liaise with Insures
Monitor and keep Telematics systems updated and produce utilization reports monthly/ weekly
Support Fleet Manager with monthly reporting and other duties when required
Expediently updating and processing Fleet invoices for payment and challenging non-compliant invoices (overcharge, unauthorised, extra work) and liaise with suppliers as necessary
Oversee maintenance schedules, issue Purchase Orders
SMR Updates on Key2 by obtaining information with
Oversee Company Car Ordering & Renewals
Keep up to date with latest legislation

ProfileThe successful Fleet Administrator for this position should ideally have:

Good knowledge of Microsoft Office / M365
Experience in Microsoft Excel Pivot Tables would be beneficial
Fleet Management Experience required
The ability to research and collate information as required to perform role
Meticulous attention to detail to ensure accurate work
The demonstrable ability to establish and sustain good working relationships, and work individually and to remain calm and motivated under pressure
Effective oral and written communication skills
Good organisational and time management skills

Job Offer

A competitive salary in the range of £25,-00 - £30,000 per annum
Benefits package to be confirmed upon job offer
A supportive and collaborative working environment
The opportunity to work in the scenic location of Windlesham
Please note, this role is 5 days office based

If you believe you are the right person for this exciting role within the Industrial / Manufacturing sector, we encourage you to apply.

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