Purchase Ledger Team Leader

Job Description

Purchase Ledger Team leaderWe are working with a local manufacturing business who are seeking a Purchase Ledger Team Leader to work within their finance team. This company has recently celebrated its 75th anniversary, the team are looking forward to a bright future focused on delivering quality craftsmanship and 5-star customer service.Annual Salary; £31000Benefits in the role;

• Company Pension.
• Generous Holiday entitlement plus bank holidays.
• Free Parking.
• Environmentally and sustainably committed company.
• 80% Staff Discount on our products.
• On-site subsidised canteens.
• Life insurance.
• Employee Assistance Program
• 2-week Christmas shut down.

Duties and Responsibilities as a Purchase Ledger Team Leader;General Responsibilities:

• Oversee invoice processing and the satisfactory resolution of invoice queries
• Ensure all invoices are entered to finance system upon receipt and are processed in accordance with departmental requirements
• Control, audit, and reconciliation of the Raw Materials database
• Check and authorise sterling and currency supplier payment runs
• Ensure all supplier account statements are reconciled and queries addressed
• Approval of amended accounts and check trading terms are in line with agreed policy
• Ensure statutory returns (eg Fitters CIS return) are submitted and paid within set timescale
• Cash reporting and forecasting
• Ensure that all payables systems and procedures are up to date and accurate

Month/Year End Responsibilities:

• Ensure the payables ledger is complete by the agreed deadline
• Ensure accuracy of accruals for expense invoices not processed at month end date
• Production of aged creditor analysis
• Production of payable days report for inclusion in the working capital scorecard
• Ensure departmental expenditure reports are accurate and distributed to managers
• Produce ad hoc reports and analysis and support to the month end process as necessary

Team Management:

• Monitor team performance
• Coach and mentor team members on departmental systems and procedures

Other Responsibilities:

• Liaison with other internal departments, suppliers, internal/external auditors as appropriate
• Ensure teamwork instructions and procedures are improved and kept up to date
• Provide support and assistance to internal / external audit teams as required
• Provide a reliable and skilled resource to assist across the finance function including covering for absence

Project work:

• Work with teams and management to continually identify and implement process improvements aimed at enhancing the efficiency of data processing and improving the accuracy, consistency and quality of information provided by the departments
• Represent / lead function on systems development and implementation projects

Essential skills of a Purchase Ledger Team Leader;

• Accounts payable supervision experience
• Attention to detail and strong numeracy skills
• Ability to manage multiple tasks and priorities
• Accounts Payable processes and procedures
• An understanding of Inland Revenue rules regarding corporation tax, employee benefits and taxation and the Construction Industry Scheme (CIS) is required to ensure compliance
• Knowledge of VAT legislation
• Experience of systems change / development / implementation projects
• Knowledge of construction industry (desirable not essential)

Systems Experience:

• MS Office Excel to Advanced level (pivot tables, sum if and lookups)
• Coda (desirable not essential)
• AS400 (desirable not essential)

Candidate Characteristics:

• Professional
• Strong analytical skills
• Logical and organised
• Attention to detail
• Strong problem-solving and numeracy skills
• Ability to manage multiple tasks and priorities
• Effective communicator
• Proactive