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Accounts Recievble

Parkside Office Professional
Job LocationUxbridge
EducationNot Mentioned
SalaryAUD$28,000 - AUD$32,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Job DescriptionFinance Officer - Accounts ReceivablePost: Finance Officer – Accounts ReceivableGrade: Scale 5Section: FinanceHours: 36 hours per weekReporting to: Finance ManagerBase: Uxbridge (occasional travel to other campuses will be required)MAIN SCOPE OF POST:To ensure accurate processing, recording and collection of income through the credit control system and to carry out the necessary duties during the enrolment period. This role requires additional hours to be worked during the enrolment (which could be seasonalbut predominantly will be August and September). Time in lieu for additional hours worked will be given in agreement with the Finance Manager.DUTIES

  1. Collate and process invoice requests ensuring all coding, calculations and treatment of VAT
are correct, and issue sales invoices on EBS and Aptos systems.
  1. Process all other student related invoices, e.g., for sponsors, staff development, through
EBS system and send out official invoices.
  1. Invoice Local Authorities for High Needs funding and invoice for employer contribution in a
timely manner, liaise with Apprenticeships and Skills, Funding and MIS teams. Regularlyupdate the monitoring form.
  1. Receive and allocate payments against invoices.
  2. Follow debt collection procedures as necessary using telephone, written and email
communication and individual meetings with students and staff, e.g. Lecturers andAttendance Co-ordinators to ensure timely payment of invoices.
  1. Prepare aged debt reports for Student, Instalments and Sponsor ledgers for the month end
and categorise the debt. Review reports on a monthly basis to ensure accuracy.
  1. Ensure debtors reconciliation is carried out on a monthly basis between EBS and Aptos
records and includes analysis of any differences.
  1. Distribute list of students with outstanding debt to Schools within the College on a regular
basis. Liaise with Administrators and Senior Managers frequently to keep debt level undercontrol.
  1. Regularly check the accuracy of records in EBS, process invoices, credit notes and receipts
files from EBS and import them into the Aptos system. Investigate any queries anddiscrepancies.
  1. Proactively review the Student Loan Company and Advance Learner Loan portals to
ensure all outstanding debts and queries are resolved promptly including follow up withStudent Records department confirming attendance and invoicing students for the amount owing if not eligible.
  1. Deal with customer email and telephone queries, process student refunds accurately and in
a timely manner.
  1. Represent Finance in the enrolment process, ensuring student queries are resolved and
daily procedures are met as part of the process.
  1. Arrange, co-ordinate and supervise casual enrolment assistants to support Finance during
the enrolment processes.
  1. Discuss, agree and process instalment plans with students, ensuring all dates and
calculations are correct, the agreement is completed accurately and understood fully by thestudent. Ensure instalments are processed correctly on the EBS system allowing for Direct Debit collections where appropriate.
  1. Attend enrolment meetings and HE meetings and any other relevant forums to represent
Finance and provide required relevant information accordingly.
  1. Assist the Finance department in automating procedures where possible.
  2. Liaise with internal and external auditors as and when required.
  3. At all times ensure compliance with the College’s financial regulations.
  4. Any other duties as may be reasonably required.
GENERAL
  1. To participate in relevant training and staff development opportunities where appropriate.
  2. To take an active part in the Appraisal and Mentoring processes.
  3. To comply with all relevant Health and Safety regulations and assist the college in the
implementation of its own Health and Safety Policy.
  1. To comply with and actively promote within their section the College’s Equal Opportunities
Policy.
  1. To participate in all necessary enrolment duties.
  2. To carry out all other duties as may be reasonably required.

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