HR Administrator and office Manager

Job Description

Job description HR Administrator and Office ManagerPOSITION PURPOSEThe role of HR Administrator and Office Manager is a varied and busy role which will see you involved in a wide range of activities.The role is primarily based in our Twickenham HQ but will involve some travel to other offices in Brighton, Manchester, Cardiff, Edinburgh, and Dublin.The role is split between supporting the People and Facilities Coordinator with HR administration projects and managing the facilities and office requirements.WORKING PATTERN08:30 - 1700 Monday to FridayInitially a hybrid role based in our Twickenham HQ combined with remote working while we navigate this periodThe expectation to be office based when we fully return to the offices.REPORTS TOPeople and Facilities CoordinatorTHE IDEAL CANDIDATE CIPD qualified or working towards a qualification Be proactive and ideas driven Be technically astute and systems driven Organised with attention to detail Experience in office / facilities management Willing to travel and stay overnight on occasion Located within reasonable commute of TwickenhamSociable & friendlyBuild relationships at all levels but balance this with understanding the importance of confidentialityDesirable - experience organising events - from meetings / away days to company partiesOverall an interest and desire to develop in HR, a practical minded approach and a confident and social personality will see you succeed in this role.RESPONSIBILITIESThe HR Administrator and Office Managers duties and responsibilities include but are not limited to:HR Administration Support embedding culture throughout the business Be the first point of contact for day to day queries to the Ask HR inbox, escalating as appropriate Support monitoring, reviewing, and updating all HR policies and ensuring theyre in line with current legislation. Support and work on a variety of HR projects (e.g. employee engagement, office refurbs and moves). Manage and update HR systems (knowledge of Bamboo would be beneficial). Administer staff benefits: pensions, private health insurance, cycle to work schemes. Assist with onboarding, creating new starter packs Create and publish HR processes e.g. HOW 2 Guides Digitise all HR forms Online HR folders - filing Assist with recruitment - shortlisting and setting up interviews Manage and keep the benefits portal up to date Supporting with the organising of Summer and Christmas parties for all offices.Facilities and Office Management Manage Contractors - organise contractors, e.g. cleaning, heating, company plants, water machines, air conditioning, hygiene, waste, recycling & carpets cleaning for all offices. Reception - to be the face of LEAP for customers, suppliers, and global visitors. Manage company travel and accommodation via internal travel booking system, Egencia Room and hospitality management - co-ordinate bookings, set up rooms and liaise with managers, including any catering requirements. Office Supplies - Proactively order routine items including stationery, cleaning products and food/beverage supplies for all offices Compliance - ensure health & safety, fire and waste issues comply, including risk assessments, carry out fire, emergency lighting, smoke and extinguisher testing, PAT testing and reporting for all offices as required. Managing health and safety training for new starters via online platform. Manage the post, and couriers. Source, price, evaluate new equipment for approval, and ensure best pricing and quality from contractors. Landlord liaison - access, security and car parking all offices. Assist and lead with company facilities projects (such as office refurb and moves).Job Types: Full-time, PermanentSalary: £25,000.00-£30,000.00 per year