Business Support Co-ordinator

Job Description

BUSINESS CO-ORDINATOR - *** £500 WELCOME BONUS - STOKE ON TRENTAt Inspire it is imperative and important that our children enjoy new and varied experiences that encourage them to be the best version of themselves and that any disability is not seen as a barrier but an opportunity for inspirational outside the box thinking.We hold a belief that no child should be disadvantaged and that all children are part of the community, enjoying all that this offers including celebrations, events and fundraising.Our teams are fully committed to Inspires goals, they understand the challenges and rewards of working with our young people and know that every day they will achieve things that really matter.We are looking for a Business Support Co-Ordinator at ournew offices situated on Festival Park, Stoke on Trent.This role requires the employee to be organised, friendly, have excellent communication skills and a keen eye for detail. Varied and interesting, this role is key to the development of Inspire and involves maintaining databases, collating reports, supportingwith recruitment, marketing and auditing, property searches, setting up meetings and minute taking, and other requested tasks as they arise.The ability to maintain confidentiality and deal with professionals and other stakeholders in a sensitive and professional manner is a must. The employee will be required to use IT systems and databases within the role, and produce well written letters,reports and emails. A keen eye for detail is needed to ensure the safety of our homes at all times.Key responsibilities

• Maintain and update service databases
• Collate weekly and monthly reports
• Book meeting and training rooms, take minutes and distribute as required
• Support with note taking and report writing as required,
• Support Resourcing and Recruitment as necessary
• HR Support = coordinate and maintain accurate records

Inspire Co-ordination

• Participate in the growth and development of the business.
• Distribute HK payments/Bank Statements to the Homes in a timely manner supporting the finance team.
• Monitor Managers AL ensuring a balance of Managers take leave throughout the year
• Support with audit of timesheets, expenses, rota management and service budgets
• Coordinate fleet responsibilities and ensure new and existing drivers are compliant
• Coordinate communication between Homes and Ofsted/LAs as required , Monitor and track
• Monitor and track all incidents
• Track all YP meetings and minutes
• Develop new forms for accurate recording, reportingand other protocols, Develop tracking systems across a number of functions to enable Operations to accurately observe/report. Prepare reports and presentations with statistical data, as assigned.
• Report on placement vacancies across services and reports on potential leavers
• Coordinate attendance, book venues and issue invitations, attendance and certificates for training
• Audit trade cards for Maintenance, Audit Maintenance Receipts/spends/statements, liaise with maintenance Admins. Coordinate maintenance payroll, expenses, leave, absence and work schedules
• Attend external meetings and represent the service in a positive manner
• Answer queries by employees, clients and other stakeholders
• Additional and ad hoc tasks as required
• *£500 Welcome Bonus
• *Refer a friend scheme - earn £1,000.

Interested then apply today!All applications & CVs received are reviewed on a daily basis.We are committed to safeguarding and promoting the welfare of the people we support. All successful candidates will be subject to an Enhanced DBS check and Regulated Activity, which will include a check against the barred childrens list.If you have not heard back within 14 days, please consider your application unsuccessful on this occasionStoke On Trent -Business Support Co-ordinator [SYS-4044]