Junior Office Manager (Fully Office Based)

Job Description

Who are weAt Kubrick we work with global organisations to help them evolve and embrace next generation technology across data, cloud, and AI. Our unique business model has disrupted the traditional consulting model, resulting in over 100% annual growth for each ofthe last 3 years. We were recently awarded B2B Business of the Year at the Growing Business Awards 2020, due to our rapid growth, commitment to diversity, and the brilliant feedback received from our clients.What will you doWere looking for a Junior Office Manager to join our growing organisation working across different areas and projects in the Operations team. This is a great opportunity for someone who is looking to work in a fast paced and supportive work environment,take on responsibility and grow with an organisation.Responsibilities:

• Assist the Facilities and Office manager with office administrative duties and collaborate with co-workers and external visitors to ensure they have an excellent experience in the office.
• Operate the facilities helpdesk when required and ensure consumables are stocked and meetings / events are looked after well.
• Administer company surveys, ensuring confidentiality where necessary and be the custodian of the survey calendar ensuring we dont cause survey-fatigue.
• Plan and manage all company internal and external events, book and liaise with venues and ensure events run well together with the business sponsor for the event (these dont happen very often).
• Manage the event calendar efficiently and managing cost effectively.
• Book and manage all company travel, choosing cost effective solutions either directly or via a travel agents
• Take ownership of the monthly business expense submissions to finance and improve the companies expense management process.
• Occasionally manage the diaries of senior members in the team.
• Get involved in project work undertaken by any of the operations teams, this is a great opportunity to learn and get exposure to different areas of the business.

What experience will we need from you2 years experience with any of the following is preferred:

• Office management coordination and support
• Business administration activities
• Exposure to events management co-ordination

Essential:

• Someone with business administration experience, are organised, efficient and analytical.
• A good communicator who loves to collaborate with others and make peoples lives easier.
• A fast learner who can work under pressure and to deadlines.
• Self-motivated with high standards and an eye for details
• Self-motivated and proactive to drive projects forward.
• Excellent at building relationships.
• Professional at all times and able to maintain confidentiality.
• Willing to be flexible and adjust approach in line with new data or changing business priorities
• Ability to multi-task and a willingness to learn and grow.
• Excellent interpersonal, and communication skills.
• Strong problem-solving and analytical skills and the ability to provide sound judgement.
• Ability to work under pressure, handle multiple tasks, and meet tight deadlines.
• Excellent computer skills. Proficiency in Excel, Power Point, Word.

What it is like to work with KubrickKubrick is a company going places. We are a forward-thinking, fast growth organisation,and we like working with people who are highly dynamic, motivated, and progressive. We are looking for people with commitment to deliver their projects and a passionfor working with others to achieve results.Inclusion Statement:Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy,or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.

Keyskills :
AutonomyCommunication SkillsOrganisational SkillsBuilding RelationshipsSelf Management