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Executive and Business Support Administrator

Redwood BBDO
Job LocationSouthwark
EducationNot Mentioned
Salary25,000 - 35,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeContract, full-time6

Job Description

The RoleRedwood BBDO is a leading creative studio, with nearly 40 years of content marketing experience. As part of the wider Omnicom Group of agencies, we work with a wide range of high-profile clients throughout the World and were proud to have a vibrant, friendlyand inclusive culture which is built on strong creative leadership.As we transition back to office-based working, this is a new fixed term role which will offer support and administrative assistance in key areas across our business. The ideal candidate will be a natural team player who enjoys supporting others with drive,imagination and initiative. Great attention to detail, approachability, strong communication skills and a passion for making a real difference are also key skills and behaviours that were looking for.The role will be based in our Southwark office in London, reporting into the Operations Director.Key Responsibilities:CEO and Senior Team support, including:

  • scheduling virtual/in face meetings
  • booking meeting spaces and facilities
  • proactive diary management where and when needed
  • preparing presentations, resources and materials
  • venue searching where and when needed
  • engaging with key internal stakeholders in managing our company website and communications
  • support with new business development and PR
Support to the Operations Director and HR team, including:
  • Engaging with our IT partners on equipment issue and business continuity
  • Providing back up administrative support to the HR team
  • Organising and updating key company documents and templates
  • Engaging with the building management team on look and feel of the office, plus H&S reporting
Supporting our client facing teams, including:
  • Administration on shoot productions for our client Ferrari
  • regulatory and compliance administration where and when needed
  • Additional administrative or event support for the wider company as required
Skills and Experience required:
  • Experience of working in a support or administrative capacity within a fast-moving environment
  • A can do mindset, always looking to contribute and make a difference
  • Natural organiser with a pride in attention to detail
  • Strong administrative management skills, with the ability to handle multiple tasks concurrently
  • Some experience of production or film shoot administration would be ideal, but not essential
  • A natural team player: approachable, friendly and naturally willing to help
  • Flexible and adaptable in outlook - able to use initiative and to act without being asked
  • Highly motivated, with the ability to work to tight deadlines
  • Strong interpersonal, written and oral communication skills
  • Proactive, mature, resourceful and efficient, with a high level of professionalism
  • Experience of interacting with people across all business levels
  • Understanding of IT hardware preferred
  • Strong knowledge of MS Office skills - Word, Excel, Outlook, and PowerPoint
Redwood is an equal opportunities employer and therefore emphasises, in accordance with employment law that recruitment and selection decisions will not be made on the grounds of sex, marital status, sexual orientation, race, colour, ethnic or national origin,nationality, religion or belief, disability or age.

Keyskills :
Communication SkillsOrganisational SkillsFriendly PersonalityPositive Team PlayerSupporting Others

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