Finance Manager Part-time

Job Description

Full responsibility for the day to day financial management and reporting to effectively manage the organisation including producing all financial management reports as required by the Chief Executive, Board of Trustees and other stakeholders.Client DetailsPage Personnel are currently working with a small charity based in Solihull to recruit a stand alone Finance Manager to join their team on a part-time basis.Description

• Prepare the annual organisational budget for submission to the Trustees for approval
• Produce quarterly financial management reports monitoring actual income and expenditure against budget, producing variance analysis, updating the forecast year end position and producing the cash-flow
• Attend and report to the quarterly finance committee meeting (held remotely in the evening) on the finance management reports and attend board meetings on an ad hoc basis as required
• Prepare draft annual accounts up to trial balance along with all relevant supporting information for the external accountant, ensuring that the accounts give a true and accurate picture of the financial activity and status of the organisation and answeringany queries arising during the independent examination process. Annual financial submission to the Charity Commission and Companies House
• Working with the external accountant to ensure that the Annual report and Accounts comply with Company and Charity Law and SORP
• Day to day book-keeping on QuickBooks, including posting journals and preparing the bank reconciliation to ensure the financial records of the organisation are kept accurate and up to date, including correctly ring-fencing income and expenditure for restrictedgrant funding
• Providing support to the Office Manager as required in the carrying out of their finance duties ensuring appropriate coding of QuickBooks entries and that electronic records are kept
• Production of invoices, including extracting data from Charity Log (database) to enable spot purchase invoicing and all subsequent credit control duties including ensuring all payments are received
• Supporting on the financial aspects of the procurement process for contracts
• Monitoring of reserves in line with the reserves policy
• Maintenance of the risk register from a finance perspective
• Acting as the main point of contact with the bank, maintaining the bank mandate, managing issue of business cards, compliance with money laundering regulations
• Lead on the periodic review and revision of financial policy and procedures
• Authorising or setting up payments on online banking
• Preparing Gift Aid claims and maintaining relevant records
• Identifying opportunities to develop and make improvements to existing processes

Profile

• Experience in a similar finance role
• Use of accounting software for recording day to day transactions, performing reconciliations, posting journals and reporting
• Competent in use of Excel spreadsheets
• Budget preparation and monitoring
• Production of financial management reports
• Year-end procedures up to draft accounts
• General IT competency (including Microsoft 365 including Teams or similar)
• Excellent numeracy and accuracy
• Ability to explain and present financial information in an accessible way and provide guidance on finance matters to trustees and all levels of staff as required
• Excellent written skills for funding applications, appeals and procurement bids
• Maintaining an eye for detail and keeping accurate up to date records

Job Offer

• Part-time 22.5 hours per week contract
• Hybrid working
• Flexible Working
• 5% contribution from employer pension
• Starting at 22 days plus 8 statutory days (pro-rata). There are also 3 concessionary days to be taken as directed over the Christmas period