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Recruitment & Onboarding Administrator

Balfour Beatty
Job LocationNewcastle Upon Tyne
EducationNot Mentioned
SalarySalary negotiable
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

About the roleBalfour Beatty has an exciting opportunity for an Recruitment & Onboarding Administrator to join our HR Resourcing Team within Employee Services team based in Longbenton, Newcastle upon TyneEmployee Services is the HR and Payroll shared services section of the HR Enabling Function providing critical, continual administrative support to employees throughout their entire life-cycle; from posting job adverts like this one to attract potential candidates through to the day they leave the company and every aspect in between. Employee Services is made up of core administration teams and specialist teams who look after our 16,000 UK based employees across a range of roles in construction, utilities and Rail.Recruitment Admin: is one of the core teams that provides support to the Balfour Beatty Resourcing function with the candidate attraction and engagement activity; including CV sifting, job advertising, interview bookings and feedback, amongst many other roles.The team is the companys first point of contact for candidates and are a reference point for staff with vacancies to advertise. By working closely with the Resourcing function and hiring managers the team are able to provide updates on live vacancies and share expertise and best practice to ensure a positive candidate journey from initial contact to interview stage.On Boarding: play a crucial part in the providing a smooth process when joining Balfour Beatty. We collaborate with our Recruiters and create offers and contracts which we upload to our Onboarding Portal supporting both our new starters and Line Managers to navigate through the numerous activities to ensure they are ready for Day 1 including provision of access and IT Kit, fleet requests; working with our third party providers with referencing, DBS and Medical requests. What youll be doing Recruitment:

  • Manage a high volume of various types of candidate and resourcing partner queries and transactions within Service Level Agreement;
  • Managing Service Requests via the Oracle CRM on Demand system;
  • Enter data into the required databases / systems (e.g. Talent Link) ensuring this is up to date and the data entered is accurate;
  • Support the candidate selection processes as required i.e. interview scheduling and attending assessment centres;
  • Perform the initial CV sift for highly subscribed roles;
  • Communicate with the candidates on application progress where required and act as a first point of contact for talentlink queries;
  • Maintain relevant documentation and filing systems, electronic and manual;
  • Contributes to the effective working of Employee Services teams to ensure seamless service line delivery;
  • Ensure a focus on accuracy through self-review and peer checking;
  • Contribute to continuous improvement initiatives and engage with wider ES initiatives.
    • On Boarding:
  • Effectively supporting the onboarding process for new starters;
  • Validating data and ensuring documentation adheres to requirements;
  • Tracking and monitoring progress of applications;
  • Supporting general onboarding activities including accounts and contractual benefits;
  • Using the internal systems and platforms;
  • Dealing with confidential information;
  • Reporting;
  • Mailbox management;
  • Ensuring a complete and accurate answer to customer enquiries within the agreed timescales;
  • Engaging with members of the wider Resourcing Team to develop a forward look of onboarding activity;
  • Ensuring all shared drives and documentation comply with GDPR and Data Protection regulations;
  • Seek to find new solutions to improve business processes, quality and client satisfaction.
    • Who were looking for Our successful candidate will be self-motivated but also able to work under instruction; they will be proactive and able to use their initiative but, at the same time, be responsive to changing needs of our customers and adapt very quickly. The new team member who joins us will be used to high volume workloads and will be able to work towards our KPIs of timeliness and quality. A good attention to detail is absolutely critical in this role and our successful candidate will take full responsibility for the quality of their own work as well as supporting colleagues in maintaining our high standards. Strong verbal and written communicative skills are hugely valued in Employee Services; our customers are at the centre of everything we do and we need to ensure that we are able to communicate effectively with them. Why work for usAbout us We value diversity and celebrate individual differences, believing that our inclusive culture helps the business continue to grow as a strong, dynamic and innovative organisation.Balfour Beatty is a corporate signatory to WISE (Women in Science & Engineering). Our aim is to attract more people from diverse backgrounds to help us build on our inclusive culture. We are a member of the workingmums.co.uk Top Employers Charter through which we demonstrate our commitment to enabling parents to progress and enhance their careers whilst managing the challenges of family life.Balfour Beatty is also Gold Award holders in the Ministry of Defence Employer Recognition Scheme and actively encourage applications from Armed Forces personnel, veterans and reservists

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