Accounts Payable and Receivable Assistant

Job Description

Salary: Band 4, £24,921 - £25,203Location: Agile, Forth Banks Police Station, Newcastle and homeworkingHours/Contract: 37 hours per week, fixed term / secondment for 12 monthsThe roleHere at Northumbria Police, we think our region is amazing! It takes a great deal of people from different backgrounds, with diverse skills and experience to serve our force area effectively, think you have what it takes to help us make a difference Thiscould be the perfect time for you to join us in our Finance Department as an Accounts Payable and Receivable Assistant.As an Accounts Payable & Receivable Assistant you will be part of the team that manages the purchase and sales ledgers, as well as processing payment files both creditors and payroll in line with agreed deadlines.You will be responsible for ensuring invoices are coded correctly including ensuring correct VAT codes are used while processing high volumes accurately and at speed on a daily basis.The majority of the team are working mainly from home with occasional days in the office, so we are happy to offer flexibility with this role.What you’ll do

• Ensuring all supplier invoices and other payment requests are checked and prepared for input (ensuring accuracy with VAT and costing codes) onto the force finance system promptly and accurately.

• Ensuring that invoices have the correct authorisation and approval lines are within the laid down limits of the budget holders as well as being processed within agreed timescales.

• Responsibility for ensuring CIS invoices are processed and deductions reported in line with guidance.

• Issuing sales invoices to customers and chasing late payments, following procedures for management of debt as well as any escalation of issues required.

• Ensuring all payment file and faster payments are actioned in line with guidance and agreed deadlines.

• Processing all internal expenses claims in line with force procedures and challenging any discrepancies.

There will be opportunities for you to put forward any suggestions or ideas in relation to the role - we are an evolving team and we fully welcome this.What you’ll bring

• Some experience of working in and Accounts Payable / Receivable environment.

• Good PC skills, competent in the use of Microsoft Office (word, excel).

We are looking for an organised individual with great attention to detail, who is comfortable communicating face to face, via phone or email as the role is varied which means no two days are the same.We know it’s important for you to feel that you’re not only part of a great team, but part of a community. We welcome applications from suitably qualified people from all sections of the community, regardless of age, disability, gender reassignment, marriageand civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation. Harnessing these differences creates a productive environment in which everyone feels valued, and their talents are fully utilised. Appointments are basedon merit alone.What we offer

• 26 days’ leave (increasing to 30 days for 5 years+ service) plus 8 bank holidays

• Enhanced maternity, shared parental and adoption leave

• Flexi time - allowing you to fit your working hours around your individual needs

• Flexible working (we are happy to discuss options such as compressed hours)

• Agile working - option to work from home, your team zone, and spaces across the force

• Fantastic market-leading public sector pension scheme with up to 16% employer contribution

• Corporate travel schemes - local rail, bus services and metro discounts

• Access to private healthcare and eye test vouchers

• Discounts on shopping and eating out thanks to the Blue Light Card and Blue Light Tickets

• We’ve invested in extensive paid sick leave, trained mental health first aiders on-site, an employee advice service for the times you need that additional support

• Access to gyms in some stations

• Sports & Social Club - join our thriving sports scene at Team NP and enjoy further exclusive discounts on days out and travel

• Cycle to work scheme

We’ll ask you to complete a Recruitment Vetting (RV) form, therefore you must be a resident of the UK for a minimum period of 3 years to ensure vetting checks can be successfully performed. A job offer will be dependent upon vetting clearance, medical information,and references.Please note all applications need to come via our website