Administrator

Job Description

We are currently recruiting a Administrator for our manufacturing client based in outskirts of Swansea on a Permanent Contract.Permanent PositionSalary £24,000paHours 8.30am-5pm Monday to FridayWorking closely with the Operations Manager, Depot Manager and Production team.

• Analyse current availability using tracking systems and performing physical checks for parts/stock
• Liaise with production and planning to understand short and medium term material requirements
• Liaise with Group logistics to review and adjust the purchase plan to meet depot needs that balance with Group needs
• Raise purchase orders for products not contained within the purchase plan
• Update SAP system
• Divide and indicate to Group loads per day required to meet production outputs
• Compare delivery notes against call offs for inconsistencies
• Record products as arrived in appropriate tracking system
• Coordinate and record inter Group transfers
• Report stock levels and received deliveries to Group stakeholders

• Inform production of Group stock shortages so that production activity can be rearranged to maximise efficiency
• Compare unloaded products against delivery notes and inform Group of inconsistencies
• Report product or loading issues including safety to Group
• Record late deliveries in the appropriate system
• Document and coordinate Group visits where trailers require quarantining due to safety and/or quality issues
• Contact haulier companies and Group where haulier drivers to not follow our processes or procedures e.g. incorrect protective equipment, bad/rude behaviour to members on site etc.
• Coordinate the removal of scrap from site

• Photograph and document non-productive scrap and send to finance department
• Arrange the collection of non-productive scrap with supplier
• Record scrap that leaves site for traceability
• Monitor productive scrap for inconsistencies
• Compare group scrap collection reports against local records and notify group of inconsistencies
• Coordinate general administrative activity

• Liaise with the landlord to arrange general site maintenance e.g. grass cutting, pest control
• Issue access fobs to staff and cancel when no longer employed
• Issue lockers to operational staff and empty when no longer employed
• Issue replacement or new starter Personal Protective Equipment (PPE)
• Update SAP system
• Monitor and order PPE to maintain availability
• Coordinate the cleaning and repair of PPE
• Contact providers to report PPE issues identified by wearer
• Raise purchase requisitions
• Goods receipt in full or part depending on the content of the delivery
• Review query log to identify outstanding queries
• Liaise with business users to understand discrepancies
• Contact suppliers to query invoice discrepancies
• Adjust purchase requisitions to accommodate acceptable changes
• Maintain up to date information relating to each query within the query log
• Liaise with finance department to ensure that purchase orders are posted against correct General Ledger codes when new goods or services are being ordered
• Chase credit notes from suppliers for invoice queries when appropriate
• Maintain records of projected orders and inform Finance of expected accruals

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